Global Executive Assistant to CEO

Nexus Group; Dubai; On-site; AED 250,000 - 360,000; Full time

Benefits offered by this job

Premium Medical Insurance

Performance Bonuses

Visa Sponsorship

Job summary

Nexus Solutions Dubai, part of a multi-country technology and consulting group, is seeking an Executive Assistant to the CEO. You will bridge executive support with office management, ensuring flawless operations while enabling strategic focus for growth across regional offices.

Ideal candidates bring 5+ years in dual EA and Office Management roles, strong gatekeeping skills, and international mobility for multi-region operations across Europe and the UAE.

Qualifications

• Minimum 5 years in dual Executive Assistant and Office Management roles supporting C-suite executives or Founders.
• Passport eligible for visa-free travel to Europe (regional office requirements preferred).
• Proven track record managing office leases Ejari, commercial property insurance, vendor contracts and trade license renewals.
• Experience evaluating processes and implementing structured fixes.

Responsibilities

• Own the CEO's calendar end-to-end with time-zone alignment and conflict resolution.
• Filter inbound requests to protect the CEO's focus and strategic availability.
• Prepare agendas, background context, pre-reads and presentation materials for meetings.
• Attend leadership meetings to capture notes, action items and decisions.
• Drive post-meeting accountability across the executive team with proactive follow-ups.
• Oversee corporate facilities including leases Ejari registrations, licenses and vendor management.
• Coordinate international travel itineraries, visas, accommodations and expense reporting.

Skills

Gatekeeping

Calendar management

Time management

Discretion

Stakeholder management

Documentation

Negotiation

Problem solving

Saying no tactfully

Tools

Microsoft 365

Google Workspace

Asana

Job description

Nexus Solutions Dubai, part of a multi-country technology and consulting group, is seeking an Executive Assistant to the CEO. You will bridge executive support with office management, ensuring flawless operations while enabling strategic focus for growth across regional offices.

Ideal candidates bring 5+ years in dual EA and Office Management roles, strong gatekeeping skills, and international mobility for multi-region operations across Europe and the UAE.