Executive Assistant / Personal Assistant to the CEO

Shifra - an Inforte company; Dubai; On-site; AED 167,000 - 279,000; Full time

Job summary

Shifra - an Inforte company in Dubai is seeking an Executive Assistant / Personal Assistant to provide direct support to the CEO. The role requires a proactive, organized individual capable of handling confidential matters with discretion.

The ideal candidate will manage complex calendars, coordinate travel, prepare executive documents, and liaise with internal and external stakeholders. English proficiency is essential; Arabic and Turkish are highly valued.

Qualifications

• 2–3 years of EA/PA experience or similar administrative support role.
• Experience directly assisting a CEO or C-level executive is strongly preferred.
• Based in Dubai, UAE.
• Excellent verbal and written communication skills.
• Proactive, autonomous, and able to work independently.

Responsibilities

• Provide comprehensive executive and personal assistance to the CEO, managing priorities and commitments.
• Manage complex calendars, schedule meetings, and coordinate travel itineraries.
• Coordinate communications with internal teams, senior management, and external partners.
• Prepare and format reports, presentations, and other executive documents.
• Use Microsoft Excel to organize data and support reporting tasks.
• Follow up on actions and deadlines to ensure timely execution.
• Maintain confidentiality with professionalism and discretion.
• Anticipate the CEO’s needs and resolve matters independently when possible.
• Support ad hoc administrative tasks as required.

Skills

Calendar management

Stakeholder communication

Time management

Discretion & professionalism

Microsoft Office (Excel, PowerPoint, &

Tools

Microsoft Office

Excel

PowerPoint

Outlook

Job description

We are looking for a highly organized, proactive, and resourceful Executive Assistant / Personal Assistant (EA/PA) to provide direct support to our CEO in Dubai.

The ideal candidate is an excellent communicator, comfortable working in a fast-paced, senior-level environment, and capable of managing priorities independently. We are looking for someone who takes initiative, anticipates needs, pays attention to detail, and can be trusted to handle confidential matters with professionalism and discretion.

Key Responsibilities

• Provide comprehensive executive and personal assistance to the CEO, ensuring the smooth day-to-day management of priorities and commitments.
• Manage complex calendars, schedule meetings, coordinate appointments, and organize business travel and itineraries.
• Coordinate communication with internal teams, senior management, external stakeholders, and business partners.
• Prepare, format, and maintain reports, presentations, spreadsheets, and other executive documents.
• Use Microsoft Excel to organize data, maintain trackers, and support reporting and administrative tasks.
• Follow up on action items, deadlines, and pending matters to ensure timely execution.
• Handle confidential information with the highest level of discretion.
• Anticipate the CEO’s needs, identify potential issues, and resolve matters independently wherever possible.
• Support ad hoc administrative, operational, and personal tasks as required.

Requirements

• 2–3 years of experience in an Executive Assistant, Personal Assistant, or similar administrative support role.
• Previous experience working directly with a CEO or another C-level executive for at least one year is strongly preferred.
• Currently based in Dubai, UAE.
• Strong organizational, planning, multitasking, and time-management skills.
• Excellent verbal and written communication skills.
• Good working knowledge of Microsoft Office, particularly Excel, PowerPoint, and Outlook.
• A proactive, autonomous, solution-oriented mindset, with the ability to work independently and anticipate priorities.
• High levels of professionalism, discretion, reliability, and attention to detail.
• Flexibility and adaptability in a dynamic, fast-paced working environment.

Languages

• English: Strong professional proficiency.
• Arabic: Strong proficiency is highly desirable.
• Turkish: Strong proficiency is highly desirable.
• French: An additional advantage.

Candidates who can communicate effectively in Turkish, Arabic, English, and French will be particularly valued.

What We Are Looking For

We are looking for someone who does not simply wait for instructions but takes ownership, follows through, and makes the CEO’s day more efficient. The ideal candidate is confident communicating with senior stakeholders, quick to adapt, discreet, and capable of balancing multiple priorities without losing sight of the details.

If you are proactive, highly organized, and enjoy working closely with senior leadership, we would love to hear from you.

Location: Dubai, UAE

Experience: 2–3 years preferred

Position: Executive Assistant / Personal Assistant to the CEO