General Services Officer

SUNDUS MANAGEMENT CONSULTANCY & STUDIES BUREAUL.L.C; Abu Dhabi; Presencial; AED 120.000 - 180.000; Jornada completa

Descripción de la vacante

SUNDUS MANAGEMENT CONSULTANCY & STUDIES BUREAUL.L.C in the UAE seeks a seasoned facilities and general services professional to oversee office operations, vendor relationships, procurement, and fleet support. You will coordinate contracts, maintenance, and driver arrangements to ensure seamless facilities services.

The role requires hands-on SAP MM tasks, PR/PO processing, GRN and supplier invoices, plus CAFM, safety compliance, and coordination of office renovations.

Formación

• Bachelor's degree in Business Administration, Facilities Management, or a related field.
• Minimum of 5 years of progressive experience in general services, facilities management, or office administration.
• Proven track record in vendor management, procurement, and contract negotiation.
• Strong understanding of facilities maintenance, building operations, and safety regulations.

Responsabilidades

• Oversee vehicle leasing contracts, fleet coordination, traffic fines, registrations, maintenance, and driver arrangements.
• Process SAP transactions: PR, PO, GRN, and supplier invoices.
• Coordinate catering, office supplies, water, pantry, cleaning, pest control, and facility needs.
• Manage utilities and external service coordination with authorities and stakeholders.
• Coordinate office renovation and facilities projects, vendor coordination, space planning, and NOCs.
• Support admin tasks including budgeting, travel, shipments, employee exit, visas, access cards, and security approvals.
• Ensure vendor management, stakeholder reporting, documentation, and regulatory compliance.
• Utilize SAP MM, MS Excel, Outlook; maintain procurement processes and facilities operations; CAFM, FM procurement, HSE certifications preferred.

Conocimientos

Vendor management

Procurement

Contract negotiation

Facilities operations

Safety regulations

Educación

Bachelor's degree in Business Administration

Facilities Management related field

Herramientas

SAP MM

MS Excel

Outlook

CAFM knowledge

FM procurement

Descripción del empleo

Responsibilities

• Manage vehicle leasing contracts fleet coordination traffic fines vehicle registration renewals maintenance and driver arrangements
• Handle SAP transactions including strong Purchase Requisitions PR Purchase Orders PO Goods Receipt Notes GRN and supplier invoice processing strong
• Coordinate catering office supplies drinking water pantry supplies cleaning services pest control and facility-related requirements
• Manage utilities and external service coordination including access permissions service requests and follow-ups with relevant authorities and stakeholders
• Coordinate office renovation and facilities projects including vendor bidder coordination design proposals furniture layouts space planning approvals and NOCs
• Handle administrative support activities including budgeting travel and shipment expenses employee exit formalities flight bookings visa cancellations access cards and new-joiner security approvals
• Ensure vendor management stakeholder communication reporting documentation and regulatory compliance
• Strong working knowledge of strong SAP MM MS Excel Outlook procurement processes and facilities operations strong is required CAFM knowledge and FM procurement HSE certifications are preferred

Requirements

• Bachelor's degree in Business Administration, Facilities Management, or a related field.
• Minimum of 5 years of progressive experience in general services, facilities management, or office administration.
• Proven track record in vendor management, procurement, and contract negotiation.
• Strong understanding of facilities maintenance, building operations, and safety regulations.