Admin & HR Officer

Next Gen Alternative Nicotine Manufacturing Ltd; Abu Dhabi; Presencial; AED 120.000 - 180.000; Jornada completa

Descripción de la vacante

Next Gen Alternative Nicotine Manufacturing Ltd in Abu Dhabi seeks an experienced Office Operations professional to oversee daily reception, manage procurement, and coordinate facility services across the site.

You will lead a small team, handle vendor relationships, supervise staff housing and fleet, and ensure safety and compliance in a fast-paced manufacturing environment. A Bachelor's degree and 3–5+ years' experience are required.

Formación

• Bachelor's degree in Business Administration, Facility Management, Hospitality, or related field.
• 3–5+ years in office administration or facility management.
• Experience with vendor oversight and fleet operations.
• Strong communication and problem-solving under pressure.
• Proficiency in MS Office and basic ERP software.

Responsabilidades

• Oversee daily office functions and reception.
• Monitor stationary, housekeeping, pantry, and canteen supplies.
• Manage staff accommodation housing, tenancy, and upkeep.
• Process and verify utility bills, payments, and records.
• Supervise fleet maintenance, fuel use, and driver scheduling.
• Coordinate with vendors for service terms and work orders.
• Ensure security protocols and safe work environment.
• Serve as primary admin link to factory staff and departments.

Conocimientos

Office administration

Vendor negotiation

Staff supervision

Communication

Educación

Bachelor's degree in Business Administration or Facility Management

Health & safety certification (a plus)

Herramientas

ERP software

MS Office

Descripción del empleo

Office Operations Reception

Oversee daily office functions and reception to deliver a customer-centric experience for all visitors and employees.

Inventory Supplies Management

Monitor and maintain optimum stock levels for stationery, housekeeping materials, pantry, and canteen supplies.

Staff Accommodation Oversight

Manage staff housing allocations, tenancy agreements, cleanliness, routine maintenance, and occupant compliance.

Utility Bill Processing

Review, verify, and ensure prompt on-time payments for all utility bills: electricity, water, gas, internet, mobile services.

Fleet Management

Supervise the company’s vehicle fleet handling servicing, routine maintenance, registrations, fuel usage, and driver scheduling.

Vendor Contract Management

Build vendor relationships, negotiate service terms, evaluate contractor performance, and verify completed work orders.

Security Facility Safety

Supervise security personnel and protocols to ensure a safe, secure, and well-maintained physical work environment.

Cross-Department Factory Coordination

Act as the primary administrative link to fulfill facility and operational requirements for factory staff and other departments.

Education & Certifications

Bachelor’s degree in Business Administration, Facility Management, Hospitality, or a related field; health/safety certifications are a plus.

Work Experience

3–5+ years in office administration or facility management, including experience with vendor oversight, fleet operations, staff accommodation, and factory coordination.

Technical Skills

Proficient in MS Office, basic administrative/ERP software, vendor negotiation, and utility bill tracking.

Soft Skills & Competencies

Customer-centric mindset, strong leadership to supervise security/fleet/housekeeping personnel, clear communication, and fast problem-solving under pressure.