Facility Management Coordinator

Aster DM Healthcare; Dubai; On-site; AED 180,000 - 320,000; Full time

Job summary

Aster DM Healthcare is seeking a Facilities Management professional to oversee maintenance across UAE sites. You will coordinate preventive and corrective work, manage vendors, and ensure compliance with safety regulations.

The role requires 3–5 years of UAE FM experience, knowledge of HVAC/MEP, budgeting, and strong communication. A multi-site coordination capability and proficiency with CAFM systems are preferred.

Qualifications

• Bachelor’s Degree or Diploma in Facilities Management, Engineering or related field.
• IFMA/FMP certification preferred.
• 3–5 years of FM experience in the UAE, preferably across multiple sites.
• Knowledge of HVAC, MEP, Fire & Life Safety Systems, budgeting, and Microsoft Office.

Responsibilities

• Coordinate preventive and corrective maintenance activities.
• Monitor and close maintenance work orders within SLA.
• Conduct facility inspections and follow up on corrective actions.
• Coordinate FM vendors and contractors.
• Obtain quotations and track AMCs and renewals.
• Monitor vendor performance and service quality.
• Support compliance with Civil Defence Municipality SIRA and other regulations.
• Maintain permits, certificates and audit records.
• Maintain asset registers and maintenance records.
• Prepare monthly KPI and maintenance reports.
• Process purchase requests and invoices.
• Monitor maintenance expenditures and budget utilization.
• Verify contractor invoices and identify cost-saving opportunities.
• Liaise with operations, procurement, finance, HR, landlords and authorities.

Skills

HVAC knowledge

MEP

Fire & Life Safety Systems

Vendor management

Budgeting

Communication skills

Microsoft Office

Education

Bachelor’s Degree or Diploma in Facilities Management, Engineering or related field

IFMA/FMP certification (preferred)

Tools

CAFM systems

Job description

Operations Maintenance

• Coordinate preventive and corrective maintenance activities
• Monitor and close maintenance work orders within SLA
• Conduct facility inspections and follow up on corrective actions

Vendor Contract Management

• Coordinate FM vendors and contractors
• Obtain quotations and track AMCs and renewals
• Monitor vendor performance and service quality

Compliance HSE

• Support compliance with Civil Defence Municipality SIRA and other regulations
• Maintain permits certificates and audit records

Administration Reporting

• Maintain asset registers and maintenance records
• Prepare monthly KPI and maintenance reports
• Process purchase requests and invoices

Budgeting Cost Control

• Monitor maintenance expenditures and budget utilization
• Verify contractor invoices and identify cost‑saving opportunities

Stakeholder Coordination

• Liaise with operations procurement finance HR landlords and authorities

Qualifications

• Bachelor’s Degree or Diploma in Facilities Management, Engineering or related field.
• Professional certifications such as IFMA/FMP are preferred
• 3-5 years of Facilities Management experience in the UAE, preferably managing multiple sites
• Knowledge of HVAC, MEP, Fire & Life Safety Systems, vendor management, budgeting, CAFM systems, communication skills, and Microsoft Office