Front Desk & Office Admin Specialist

applydubaijob.com; Dubai; On-site; AED 39,000 - 56,000; Full time

Job summary

Kandas Group in Dubai is seeking an Admin cum Receptionist to manage front-desk operations and day-to-day office administration in Dubai. The role combines reception duties, vendor coordination, and administrative support to management and staff, ensuring a well-run, compliant office environment.

Ideal candidates will have 1–2 years in administration or office management, strong English communication, and proficiency in MS Office.

Qualifications

• 1–2 years of experience in administration, office management, reception, or a similar role.
• UAE experience preferred.
• Good English communication skills.
• Proficiency in MS Office (Excel, Word, Outlook).

Responsibilities

• Manage front desk, visitors, incoming calls, emails, courier.
• Handle daily office management and administration.
• Manage office supplies, stationery, pantry, housekeeping, maintenance, and general office requirements.
• Coordinate with vendors, suppliers, and service providers.
• Manage AMCs for office equipment, facilities, and services.
• Track and coordinate renewals for licenses, contracts, subscriptions, insurance, AMCs, and other office items.
• Maintain a renewal calendar and ensure timely follow-up before expiry.
• Coordinate office maintenance, repairs, cleaning, pest control, IT support, and other facility needs.
• Maintain office records, contracts, invoices, documents, and administrative files.
• Assist with quotations, purchase orders, invoices, and vendor coordination.
• Provide administrative support to management and employees.
• Coordinate meetings, appointments, travel arrangements, and other administrative tasks.
• Prepare letters, reports, spreadsheets, and other office documents.
• Support employee onboarding and general HR administration when required.
• Ensure the office remains well-maintained, organized, compliant, and professionally managed.

Skills

Front desk management

Office administration

Vendor coordination

Documentation

HR administration

Facility coordination

Tools

MS Office

Job description

Kandas Group in Dubai is seeking an Admin cum Receptionist to manage front-desk operations and day-to-day office administration in Dubai. The role combines reception duties, vendor coordination, and administrative support to management and staff, ensuring a well-run, compliant office environment.

Ideal candidates will have 1–2 years in administration or office management, strong English communication, and proficiency in MS Office.