Admin cum Receptionist

applydubaijob.com; Dubai; On-site; AED 39,000 - 56,000; Full time

Job summary

Kandas Group in Dubai is seeking an Admin cum Receptionist to manage front-desk operations and day-to-day office administration in Dubai. The role combines reception duties, vendor coordination, and administrative support to management and staff, ensuring a well-run, compliant office environment.

Ideal candidates will have 1–2 years in administration or office management, strong English communication, and proficiency in MS Office.

Qualifications

• 1–2 years of experience in administration, office management, reception, or a similar role.
• UAE experience preferred.
• Good English communication skills.
• Proficiency in MS Office (Excel, Word, Outlook).

Responsibilities

• Manage front desk, visitors, incoming calls, emails, courier.
• Handle daily office management and administration.
• Manage office supplies, stationery, pantry, housekeeping, maintenance, and general office requirements.
• Coordinate with vendors, suppliers, and service providers.
• Manage AMCs for office equipment, facilities, and services.
• Track and coordinate renewals for licenses, contracts, subscriptions, insurance, AMCs, and other office items.
• Maintain a renewal calendar and ensure timely follow-up before expiry.
• Coordinate office maintenance, repairs, cleaning, pest control, IT support, and other facility needs.
• Maintain office records, contracts, invoices, documents, and administrative files.
• Assist with quotations, purchase orders, invoices, and vendor coordination.
• Provide administrative support to management and employees.
• Coordinate meetings, appointments, travel arrangements, and other administrative tasks.
• Prepare letters, reports, spreadsheets, and other office documents.
• Support employee onboarding and general HR administration when required.
• Ensure the office remains well-maintained, organized, compliant, and professionally managed.

Skills

Front desk management

Office administration

Vendor coordination

Documentation

HR administration

Facility coordination

Tools

MS Office

Job description

Job Title: Admin cum Receptionist

Company: Kandas Group

Location: Dubai, UAE

Experience: 1–2 years in Administration, Office Management, Reception, or a similar role (UAE experience preferred)

Qualification: Not specified

Salary: Not disclosed

Role Overview

Kandas Group is hiring an Admin cum Receptionist to manage front-desk operations and day-to-day office administration in Dubai. The role combines reception duties, office management, vendor coordination, facility maintenance, documentation, and administrative support to management and staff.

Key Responsibilities

• Manage front desk, visitors, incoming calls, emails, courier
• Handle daily office management and administration
• Manage office supplies, stationery, pantry, housekeeping, maintenance, and general office requirements
• Coordinate with vendors, suppliers, and service providers
• Manage AMCs for office equipment, facilities, and services
• Track and coordinate renewals for licenses, contracts, subscriptions, insurance, AMCs, and other office items
• Maintain a renewal calendar and ensure timely follow-up before expiry
• Coordinate office maintenance, repairs, cleaning, pest control, IT support, and other facility needs
• Maintain office records, contracts, invoices, documents, and administrative files
• Assist with quotations, purchase orders, invoices, and vendor coordination
• Provide administrative support to management and employees
• Coordinate meetings, appointments, travel arrangements, and other administrative tasks
• Prepare letters, reports, spreadsheets, and other office documents
• Support employee onboarding and general HR administration when required
• Ensure the office remains well-maintained, organized, compliant, and professionally managed

Requirements

• 1–2 years of experience in Administration, Office Management, Reception, or a similar role
• UAE experience is preferred
• Good English communication skills
• Proficiency in MS Office (Excel, Word, Outlook)
• Strong organizational, coordination, and follow-up skills
• Experience with AMCs, renewals, vendors, and office facilities is preferred
• Professional, presentable, proactive, and able to multitask
• Ability to work independently and manage day-to-day office requirements