Front Desk & Office Admin — Real Estate Growth

Caliberly; Dubai; On-site; AED 67,000 - 100,000; Full time

Benefits offered by this job

Competitive salary and benefits

Job summary

Caliberly in Dubai is seeking a polished Receptionist to be the first point of contact. You will greet visitors, answer calls, manage front-desk admin and support daily office operations.

The role requires professional appearance, strong English communication, basic Arabic preferred, and proficiency in MS Office. You’ll coordinate meetings, maintain logs, and work with facilities to keep the office running smoothly.

Qualifications

• High School Diploma or equivalent; Bachelors degree in Business Administration or related field is an advantage.
• Previous front-desk/reception/administrative experience (1-3 years); real estate/property or corporate environment a plus.
• Excellent verbal and written communication skills in English; Arabic as an advantage.
• Professional appearance, confident demeanor and strong customer-service orientation.
• Proficiency in MS Office and general office equipment (phones, printers, scanners).
• Strong organisational skills, multitasking ability, attention to detail and ability to handle shifting priorities in a fast-paced office.
• Ability to maintain confidentiality and handle sensitive information with integrity and discretion.
• Friendly, approachable and proactive with a positive attitude.
• Excellent interpersonal skills and ability to interact with clients, visitors and internal stakeholders.
• Reliable and punctual with strong time-management skills.
• Highly organised and detail-oriented with a commitment to service.
• Team-player who can also work independently and take initiative.
• Adaptable and flexible to assist across administrative duties beyond reception when needed.

Responsibilities

• Greet and welcome visitors, clients and employees in a courteous, professional and timely manner.
• Answer incoming calls, screen and direct them appropriately, take messages and manage call-handling processes.
• Maintain the reception area neat, tidy and aligned with brand standards.
• Manage visitor logs, issue badges, and coordinate meeting-room bookings.
• Handle mail, couriers and deliveries; distribute to recipients.
• Maintain/restock reception supplies and office stationery; monitor inventory.
• Assist with general administrative tasks: filing, data-entry, scanning, printing.
• Coordinate meeting room setups including AV, catering and refreshments.
• Liaise with facilities/security to keep reception and common areas safe and operational.
• Support other departments with ad-hoc tasks to ensure smooth office operations.

Skills

Verbal communication

Written communication

Customer service

Multitasking

Organizational skills

Time management

Education

High School Diploma

Bachelor's in Business Administration

Tools

MS Office

Job description

Caliberly in Dubai is seeking a polished Receptionist to be the first point of contact. You will greet visitors, answer calls, manage front-desk admin and support daily office operations.

The role requires professional appearance, strong English communication, basic Arabic preferred, and proficiency in MS Office. You’ll coordinate meetings, maintain logs, and work with facilities to keep the office running smoothly.