FM Operations Executive

Apex Employment Services; Dubai; On-site; AED 120,000 - 180,000; Full time

Job summary

Apex Employment Services is seeking a proactive Facilities Management Operations Executive to oversee day-to-day facility operations, manage employee attendance, and coordinate workforce administration in Dubai. You will ensure accurate timesheets, oversee compliance with workplace standards, and support management with data-driven insights.

The role requires strong coordination, detail orientation, and solid experience in attendance systems, reporting, and stakeholder management.

Qualifications

• Qualification in business, HR, operations management or related field.
• 3–5 years in facilities management, administration, or workforce management.
• Experience managing employee attendance and timesheet systems.

Responsibilities

• Maintain and administer employee attendance timekeeping and timesheet records.
• Review, verify and consolidate timesheets daily, weekly, and monthly.
• Monitor overtime, absenteeism, shift schedules, and leave records.
• Coordinate with HR and Payroll for payroll inputs.
• Generate attendance and workforce utilization reports for management.
• Resolve discrepancies related to timesheets, attendance and working hours.
• Ensure compliance with policies and labor regulations on working hours and overtime.
• Prepare operational reports, facility performance reports, and attendance dashboards.
• Maintain records of contracts, licenses, permits, maintenance schedules, and employee documentation.
• Support budgeting, invoice processing, and cost tracking for facility expenses.
• Assist in audits and compliance reviews.
• Coordinate onboarding logistics, access cards, workspace allocation, and facility orientations.

Skills

Organizational skills

Attention to detail

Excel proficiency

Communication skills

Stakeholder management

Analytical mindset

Multitasking

Education

Bachelor's or Diploma in Business Admin

Tools

Microsoft Excel

Microsoft Word

Reporting tools

Timesheet systems

Job description

We are seeking a proactive and detail-oriented Facilities Management Operations Executive to oversee day-to-day facility operations while managing employee timekeeping attendance records and workforce administration The role requires strong coordination skills to ensure smooth facility operations compliance with workplace standards accurate timesheet management and effective support to employees and management

Employee Timesheet Attendance Management

• Maintain and administer employee attendance timekeeping and timesheet records
• Review verify and consolidate employee timesheets on a daily weekly and monthly basis
• Monitor overtime absenteeism shift schedules and leave records
• Coordinate with HR and Payroll teams to ensure accurate payroll inputs
• Generate attendance and workforce utilization reports for management
• Resolve discrepancies related to timesheets attendance and working hours
• Ensure compliance with company policies and labor regulations regarding working hours and overtime

Administrative & Reporting Functions

• Prepare operational reports, facility performance reports, and attendance dashboards
• Maintain records of contracts, licenses, permits, maintenance schedules, and employee documentation
• Support budgeting, invoice processing, and cost tracking for facility-related expenses
• Assist in audits and compliance reviews
• Coordinate employee onboarding logistics, access cards, workspace allocation, and facility orientations

Qualifications & Experience

• Bachelor's Degree or Diploma in Business Administration, Human Resources, Operations Management, or a related field
• 3-5 years of experience in facilities management, administration, workforce management, or a similar role
• Experience managing employee attendance and timesheet systems

Skills & Competencies

• Strong organizational and multitasking abilities
• Excellent attention to detail and data accuracy
• Proficiency in Microsoft Excel, Word, and reporting tools
• Experience with attendance, payroll, and workforce management systems
• Strong communication and stakeholder management skills
• Problem-solving and analytical mindset
• Ability to manage multiple priorities in a fast-paced environment