Finance & Admin Specialist — Dubai Office

CHART COOLER SVC CO INC; Abu Dhabi; Sur place; AED 67 000 - 100 000; Plein temps

Résumé du poste

Howden, a Chart Industries Company, is seeking a dedicated Accounts & Administrative Assistant with a strong focus on finance to support our Middle East operations based in Dubai. You will oversee project closure tasks, assist the finance team with data entry, and manage various administrative responsibilities including JAFZA processes, visa renewals, and insurance renewals.

The role requires strong organizational skills, attention to detail, and the ability to work independently in a fast-paced

Qualifications

• Qualification in Finance/ Accounting/ Business Administration, or related field.
• Proven experience as an Administrative Assistant, preferably in a finance-focused role.
• Strong organizational and multitasking skills.
• Attention to detail and accuracy in data entry.
• Knowledge of JAFZA administrative processes is a plus.
• Excellent communication and interpersonal skills.
• UAE driving license preferred.
• Strong problem-solving skills and the ability to work independently.

Responsabilités

• Assist in manual journal entries and updating bank records.
• Assist Accounts Payable & Receivable tasks and process invoices in the ERP system.
• Manage JAFZA administrative tasks: visa renewals, typing centres, DHA medical centres, lease renewals, and ad-hoc duties.
• Coordinate and process visa renewals for employees sponsored through agents.
• Collect and organize information for insurance renewals.
• Track and prepare documentation for vehicle renewals.
• Submit documents to banks (e.g., HSBC, Mashreq) and perform bank visits as needed.
• Organize and maintain finance-related filing and documents.
• Manage office stationery and pantry supplies.
• Coordinate facility maintenance and liaise with sub-vendors/contractors (cleaning, HVAC).
• Manage Post Box: mail register, renew annually, and distribute mail.
• Arrange transportation for office guests.
• Handle other ad-hoc tasks related to the role.

Connaissances

Organizational skills

Multitasking

Attention to detail

Data entry

Communication

Interpersonal skills

Problem solving

Independence

UAE driving license (preferred)

Formation

Finance/ Accounting/ Business Administration degree

Outils

ERP system

Description du poste

Howden, a Chart Industries Company, is seeking a dedicated Accounts & Administrative Assistant with a strong focus on finance to support our Middle East operations based in Dubai. You will oversee project closure tasks, assist the finance team with data entry, and manage various administrative responsibilities including JAFZA processes, visa renewals, and insurance renewals.

The role requires strong organizational skills, attention to detail, and the ability to work independently in a fast-paced