Accounts & Administrative Assistant Dubai, ARE Posted yesterday

Chart Industries, Inc.; Dubai; Presencial; AED 67 000 - 100 000; Tempo integral

Resumo da oferta

Chart Industries, through Howden, is seeking an Accounts & Administrative Assistant to support our Middle East operations in Dubai. The role blends finance tasks with a wide range of admin duties, including JAFZA compliance, visa renewals, insurance renewals, and general office coordination.

You will assist with journals and data entry, AP/AR tasks, filing, banking submissions, and coordinating with service providers.

Qualificações

• Qualification in Finance/ Accounting/Business Administration, or related field.
• Proven experience as an Administrative Assistant, preferably in a finance-focused role.
• Strong organizational and multitasking skills.
• Attention to detail and accuracy in data entry.
• Knowledge of JAFZA administrative processes is a plus.
• Excellent communication and interpersonal skills.
• UAE driving license preferred.
• Strong problem-solving skills and the ability to work independently.

Responsabilidades

• Accounting: assisting in the preparation and recording of manual journal entries and updating bank records.
• Data entry tasks for the finance team to ensure accuracy and efficiency.
• JAFZA administrative tasks including visa renewals, lease renewals, and coordinating with typing centers.
• Visa renewals for employees sponsored through agents.
• Insurance renewals: collect and organize information.
• Vehicle renewals support and documentation.
• Bank-related tasks: submitting documents and visiting banks.
• Filing and organizing finance-related documents.
• Office stationery and pantry supplies management.
• Facility maintenance coordination with sub-vendors and contractors.
• Post box management: mail handling, renewal, and register maintenance.
• Transportation arrangement for office guests.
• Ad-hoc tasks as needed.

Conhecimentos

Finance/Accounting background

Administrative experience

Strong organizational skills

Attention to detail

UAE driving license preferred

Formação académica

Finance/Accounting/Business Administration background

Descrição da oferta de emprego

Accounts & Administrative Assistant

Location: Dubai, Jebel Ali Freezone, United Arab Emirates, N/A

Company: Chart Industries

Ensuring Chart’s Success…

Howden, a Chart Industries Company, is a global engineering business that focuses on providing clients with industrial products that help multiple sectors improve their everyday processes. Howden’s core focus is on providing quality solutions for air and gas handling, and have over a century of experience in doing so.

We are currently looking for a dedicated Accounts & Administrative Assistant with a strong focus on finance to support our Middle East operations based in Dubai. The successful candidate will play a key role in overseeing project closure tasks, assisting the finance team with data entry, and managing various administrative responsibilities, particularly those related to JAFZA, visa renewals, insurance renewals, and more.

What Will You Do?

• Accounting: Assisting in the preparation and recording of manual journal entries. Provide data for updating bank records and expense reports. Assist with Accounts Payable & Receivable tasks, including verifying and registering invoices in the ERP system. Prepare invoices and expense reports for payment processing. Reconciling Intercompany and major balance sheet accounts. Manage prepaid expenses and checklist trackers. Manage petty cash transactions.

• Data Entry: Assist the finance team with data entry tasks, ensuring accuracy and efficiency.

• JAFZA Administrative Tasks: Manage various JAFZA administrative responsibilities, including visa renewals, coordinating with typing centres, DHA medical centres, lease renewals, and handling ad-hoc duties.

• Visa Renewals: Coordinate and process visa renewals for employees sponsored through agents.

• Insurance Renewals: Collect and organize information for insurance renewals.

• Vehicle Renewals: Track and prepare necessary documentation for vehicle renewals.

• Bank: Submit documents to banks like HSBC and Mashreq, and conduct bank visits when required.

• Filing: Assist in organizing and maintaining finance-related documents.

• Stationery: Manage office stationery and pantry supplies as needed.

• Facility Maintenance: Ensure the office facility is clean and well-maintained by coordinating with sub-vendors and contractors. This includes office cleaning and HVAC maintenance.

• Post Box: Manage the post box, including checking, clearing, receiving, sorting, and distributing mail. Renew the post box annually and maintain a mail register.

• Transportation: Arrange transportation for guests coming to the office.

• Ad-hoc Tasks: Handle any additional tasks relevant to the role.

Your Experience Should Be...

• Qualification in Finance/ Accounting/Business Administration, or related field.

• Proven experience as an Administrative Assistant, preferably in a finance-focused role.

• Strong organizational and multitasking skills.

• Attention to detail and accuracy in data entry.

• Knowledge of JAFZA administrative processes is a plus.

• Excellent communication and interpersonal skills.

• UAE driving license preferred.

• Strong problem-solving skills and the ability to work independently.

Our Benefits Package...

Howden provides a great benefits package in addition to an attractive salary. The Company also offers the opportunity to work in an exciting, fast-paced environment within a global engineering company.

Chart Industries is an equal employment opportunity (EEO) employer and will not discriminate against any employee or applicants because of his or her race, color, religion, sex, gender identity or expression, sexual orientation, pregnancy, age, national origin, disability, veteran status, military status, marital status, genetic information or any other reason prohibited by law. Additionally, it is and shall continue to be our policy to provide promotion and advancement opportunities in a non-discriminatory fashion.

Chart complies with applicable local, state, and federal statutes governing “equal employment opportunity” and nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfers, leave of absence, compensation and training.