Accounts & Administrative Assistant

Howden Middle East FZCO; Dubai Emirate; On-site; AED 40,000 - 70,000; Full time

Benefits offered by this job

Attractive salary

Global engineering company

Job summary

Howden Middle East FZCO in Dubai seeks an Accounts & Administrative Assistant focused on finance. You will support the finance team with data entry, prepare invoices, and assist with banking tasks while handling various administrative duties related to JAFZA and visa renewals.

The role requires strong organization, detail orientation, and the ability to work independently in a dynamic, global engineering environment.

Qualifications

• Finance/Accounting/Business Admin degree.
• Experience as Administrative Assistant, finance-focused preferred.
• Strong organization and multitasking skills.
• Attention to detail and data entry accuracy.
• Knowledge of JAFZA administrative processes is a plus.
• Excellent communication and interpersonal skills.
• UAE driving license preferred.
• Ability to work independently.

Responsibilities

• Assist in accounting tasks, including journal entries and data entry.
• Support accounts payable/receivable activities and invoice processing.
• Handle JAFZA admin tasks, visa renewals, lease renewals, and related duties.
• Coordinate visa renewals for employees sponsored through agents.
• Assist with insurance renewals and vehicle renewals.
• Submit documents to banks and assist with banking tasks.
• Organize finance-related filing and document management.
• Manage office stationery and pantry supplies; support facility maintenance.
• Arrange transportation for visitors and guests; handle ad-hoc tasks.

Skills

Data entry

Organization

Multitasking

Attention to detail

Communication

Interpersonal skills

Driving license

Problem solving

Independent work

Education

Finance/Accounting/Business Administration

Tools

ERP system

Job description

Career Opportunities: Accounts & Administrative Assistant (39839)

Howden, a Chart Industries Company, is a global engineering business that focuses on providing clients with industrial products that help multiple sectors improve their everyday processes. Howden’s core focus is on providing quality solutions for air and gas handling, and have over a century of experience in doing so.

We are currently looking for a dedicated Accounts & Administrative Assistant with a strong focus on finance to support our Middle East operations based in Dubai. The successful candidate will play a key role in overseeing project closure tasks, assisting the finance team with data entry, and managing various administrative responsibilities, particularly those related to JAFZA, visa renewals, insurance renewals, and more.

What Will You Do?

• Accounting: Assisting in the preparation and recording of manual journal entries. Provide data for updating bank records and expense reports. Assist with Accounts Payable & Receivable tasks, including verifying and registering invoices in the ERP system. Prepare invoices and expense reports for payment processing. Reconciling Intercompany and major balance sheet accounts. Manage prepaid expenses and checklist trackers. Manage petty cash transactions.
• Data Entry: Assist the finance team with data entry tasks, ensuring accuracy and efficiency.
• JAFZA Administrative Tasks: Manage various JAFZA administrative responsibilities, including visa renewals, coordinating with typing centres, DHA medical centres, lease renewals, and handling ad-hoc duties.
• Visa Renewals: Coordinate and process visa renewals for employees sponsored through agents.
• Insurance Renewals: Collect and organize information for insurance renewals.
• Vehicle Renewals: Track and prepare necessary documentation for vehicle renewals.
• Bank: Submit documents to banks like HSBC and Mashreq, and conduct bank visits when required.
• Filing: Assist in organizing and maintaining finance-related documents.
• Stationery: Manage office stationery and pantry supplies as needed.
• Facility Maintenance: Ensure the office facility is clean and well-maintained by coordinating with sub-vendors and contractors. This includes office cleaning and HVAC maintenance.
• Post Box: Manage the post box, including checking, clearing, receiving, sorting, and distributing mail. Renew the post box annually and maintain a mail register.
• Transportation: Arrange transportation for guests coming to the office.
• Ad-hoc Tasks: Handle any additional tasks relevant to the role.

Your Experience Should Be...

• Qualification in Finance/ Accounting/Business Administration, or related field.
• Proven experience as an Administrative Assistant, preferably in a finance-focused role.
• Strong organizational and multitasking skills.
• Attention to detail and accuracy in data entry.
• Knowledge of JAFZA administrative processes is a plus.
• Excellent communication and interpersonal skills.
• UAE driving license preferred.
• Strong problem-solving skills and the ability to work independently.

Our Benefits Package...

Howden provides a great benefits package in addition to an attractive salary. The Company also offers the opportunity to work in an exciting, fast-paced environment within a global engineering company.