Expeditor

Altron; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading engineering firm in Abu Dhabi is looking for an Expeditor to ensure timely delivery of materials and vendor documentation for Oil & Gas projects. You will oversee Purchase Orders, coordinate with suppliers and internal teams, and maintain compliance with project specifications. Ideal candidates should have experience in procurement and strong communication skills. The role is critical for maintaining project schedules and addressing delays.

Qualifications

• Experience in procurement and vendor management in Oil & Gas projects.
• Strong communication skills for supplier engagement.
• Ability to coordinate internal teams and track progress.

Responsibilities

• Ensure timely delivery of materials and equipment for projects.
• Oversee Purchase Orders from award to delivery.
• Coordinate vendor documentation and inspections.

Job description

The Expeditor ensure the timely delivery of materials, equipment, and vendor documentation required for Oil & Gas EPC project execution. The Procurement Expeditor follows up with suppliers, monitors fabrication progress and documentation submission, highlights delays, and coordinates with internal stakeholders to keep procurement and project schedules on track.

PO Follow-Up

• Oversee all assigned Purchase Orders from the moment they are awarded until final delivery.
• Gather production schedules, fabrication updates, and delivery forecasts from vendors.
• Stay in regular contact with suppliers through emails, calls, and meetings.
• Identify delays early, assess potential impacts, and escalate major concerns to the Procurement Manager or Project Procurement Manager.

Vendor Documentation

• Track all Vendor Document Requirements based on the Material Requisition and PO.
• Ensure vendors submit drawings, data sheets, procedures, and quality documents on time.
• Coordinate closely with Engineering, Document Control, and Quality to keep the review cycle moving.

Internal Coordination

• Work with Engineering to resolve technical questions or deviations that might affect progress.
• Coordinate inspections, FATs, and quality document reviews with QA/QC.
• Assist Logistics with dispatch planning, shipping documentation, and customs preparation.
• Support site teams with accurate and updated delivery timelines.

Reporting & Records

• Prepare weekly and monthly expediting status updates.
• Maintain progress tracking sheets and project dashboards.
• Update ERP systems with expected delivery dates, shipment details, and progress information.
• Keep full documentation of communication, updates, and delays.

Vendor Engagement

• Join kick-off meetings, pre-inspection meetings, and vendor progress reviews.
• Visit vendor shops when needed to confirm fabrication progress, especially for critical or long-lead items.
• Submit written reports outlining progress, risks, and recommended recovery actions.

Compliance & Performance

• Ensure vendor activities comply with project specifications, QA/QC requirements, and PO terms.
• Track and document vendor performance for future evaluations.
• Support the resolution of NCRs, technical issues, or logistics delays.