Executive Support & Operations Coordinator

Majid Al Futtaim; Dubai; On-site; AED 70,000 - 110,000; Full time

Benefits offered by this job

Friendly environment

Leadership Model

Global team

Job summary

Majid Al Futtaim seeks an Administrative Assistant to provide executive support to the leadership team, manage calendars, travel, and office operations, and collaborate with Technology, Procurement, Finance and People & Organisation to streamline processes with approved digital tools.

The role includes organizing governance forums, preparing materials, tracking actions, and maintaining confidential records in a fast-paced corporate environment.

Qualifications

• Bachelor's degree in a related discipline with 3–5 years of experience in admin/executive support.
• Experience with procurement, vendor admin, and budget tracking is preferred.
• Advanced proficiency with Microsoft 365 apps and familiarity with AI-enabled tools.

Responsibilities

• Manage complex calendars, travel, and priority commitments with clear planning.
• Prepare meetings with agendas, materials, attendees, logistics, and follow-ups.
• Maintain action trackers and escalate risks with accountability.
• Coordinate internal/external stakeholder enquiries with professionalism and discretion.
• Organize governance forums and leadership meetings with documentation and minutes.

Skills

Calendar management

Stakeholder communication

Documentation management

Discretion & confidentiality

Project tracking

Education

Bachelor's degree in Business Administration

Tools

Microsoft 365

Copilot

Job description

Majid Al Futtaim seeks an Administrative Assistant to provide executive support to the leadership team, manage calendars, travel, and office operations, and collaborate with Technology, Procurement, Finance and People & Organisation to streamline processes with approved digital tools.

The role includes organizing governance forums, preparing materials, tracking actions, and maintaining confidential records in a fast-paced corporate environment.