Administrative Assistant | Emirati Talent

Majid Al Futtaim; Dubai; On-site; AED 70,000 - 110,000; Full time

Benefits offered by this job

Friendly environment

Leadership Model

Global team

Job summary

Majid Al Futtaim seeks an Administrative Assistant to provide executive support to the leadership team, manage calendars, travel, and office operations, and collaborate with Technology, Procurement, Finance and People & Organisation to streamline processes with approved digital tools.

The role includes organizing governance forums, preparing materials, tracking actions, and maintaining confidential records in a fast-paced corporate environment.

Qualifications

• Bachelor's degree in a related discipline with 3–5 years of experience in admin/executive support.
• Experience with procurement, vendor admin, and budget tracking is preferred.
• Advanced proficiency with Microsoft 365 apps and familiarity with AI-enabled tools.

Responsibilities

• Manage complex calendars, travel, and priority commitments with clear planning.
• Prepare meetings with agendas, materials, attendees, logistics, and follow-ups.
• Maintain action trackers and escalate risks with accountability.
• Coordinate internal/external stakeholder enquiries with professionalism and discretion.
• Organize governance forums and leadership meetings with documentation and minutes.

Skills

Calendar management

Stakeholder communication

Documentation management

Discretion & confidentiality

Project tracking

Education

Bachelor's degree in Business Administration

Tools

Microsoft 365

Copilot

Job description

ROLE SUMMARY

Administrative Assistant provides executive, administrative, and coordination support to the leadership team, ensuring effective calendar management, meeting readiness, action tracking, and smooth office operations. The role partners with Technology, Procurement, Finance, and People & Organisation teams to support efficient departmental processes while leveraging approved digital and AI tools to enhance productivity and execution.

ROLE PROFILE

• Manage complex calendars, schedules, travel arrangements, and priority commitments, ensuring effective planning, coordination, and stakeholder communication.
• Ensure meetings are fully prepared, including agendas, briefing materials, attendee coordination, logistics, and follow-up actions.
• Maintain and monitor action trackers, ensuring timely completion of commitments, escalation of risks, and accountability of owners.
• Act as a central coordination point for the department, managing internal and external stakeholder enquiries with professionalism and discretion.
• Organize governance forums, leadership meetings, and team events, including documentation, minutes, decisions, and action tracking.
• Prepare, format, proofread, and quality-check presentations, reports, correspondence, and briefing materials for senior stakeholders.
• Leverage Microsoft 365, Copilot, and other approved digital tools to enhance productivity, streamline processes, and improve operational efficiency.
• Support budget administration, procurement activities, vendor coordination, invoice processing, and the maintenance of confidential records, contracts, and documentation.

REQUIREMENTS

• Bachelor's degree in Business Administration, Office Management, or a related discipline, with 3–5 years of experience in administrative, executive support, office management, or team coordination roles.
• Knowledge of procurement, vendor administration, invoice processing, and budget-tracking processes; experience with enterprise systems is preferred.
• Proven experience providing high-quality administrative, coordination, and operational support within a fast-paced corporate environment.
• Strong organizational, stakeholder management, and communication skills, with the ability to manage multiple priorities while maintaining discretion and confidentiality.
• Advanced proficiency in Microsoft 365 applications (Outlook, Teams, Word, Excel, and PowerPoint), with familiarity with AI-enabled productivity tools being an advantage.
• Experience in documentation management, meeting coordination, reporting, project tracking, and maintaining accurate records, contracts, and business-critical information.

WHAT WE OFFER

• At Majid Al Futtaim, we’re on a mission to create great moments, to spread happiness, to build, experiences that stay in our memories for a lifetime. We’re proud to say that over the past 27 years, we have built a reputation as a regional market leader in what we do. Join us!
• Work in a friendly environment, where everyone shares positive vibes and excited about our future.
• Work with over 45,000 diverse and talented colleagues, all guided by our Leadership Model.