Executive Secretary – VP Office

applydubaijob.com; Dubai; On-site; AED 109,000 - 197,000; Full time

Job summary

Confidential in Riyadh, Saudi Arabia, seeks an experienced Executive Secretary to support the VP Office. The role requires handling sensitive information with professionalism and discretion while coordinating schedules and communications at the executive level.

You will work closely with senior leadership, managing calendars, travel, reports, and administrative tasks in a fast-paced environment. A Bachelor’s degree and 3+ years of C-level support are expected.

Qualifications

• Bachelor’s degree in Business Administration, Literature, or related field.
• Minimum 3+ years supporting C-Level/VP executives.
• Proficiency with MS Office Suite.
• Ability to handle confidential documents with discretion.

Responsibilities

• Manage VP's calendar, meetings, travel arrangements, and daily scheduling.
• Handle executive emails, official correspondence, and confidential documents.
• Prepare presentations, meeting minutes, reports, and follow up on actions.
• Support invoice processing, expense management, office administration, and filing.
• Maintain accurate digital and physical filing systems for executive documents.

Skills

C-Level/VP Executive Support

MS Office Suite

Calendar & Travel Management

Confidential Document Handling

Education

Bachelor's degree in Business Administration / Literature / related field

Tools

MS Office Suite

Job description

Job Title: Executive Secretary – VP Office

Company: Confidential

Location: Riyadh, Saudi Arabia

Employment Type: Full Time

Salary: SAR 10,000 – SAR 18,000 per month (as estimated in source posting)

Candidate Prerequisites: 3+ Years C-Level/VP Executive Support | MS Office Suite Proficiency | Calendar & Travel Management | Confidential Document Handling

Role Overview

A leading global downstream aluminium company in Riyadh, Saudi Arabia, is seeking a highly organized and professional Executive Secretary to support the VP Office. This role is ideal if you’re experienced in executive support, corporate administration, and handling sensitive information with professionalism and discretion.

You’ll work closely with senior leadership, managing schedules, executive communications, reports, and administrative activities. The position requires strong organizational skills, attention to detail, excellent communication abilities, and the confidence to operate in a fast-paced executive environment.

Key Responsibilities

• Manage the VP’s calendar, meetings, travel arrangements, and daily scheduling requirements.
• Handle executive emails, official correspondence, and confidential corporate documents.
• Prepare presentations, meeting minutes, reports, and follow up on assigned action items and decisions.
• Support invoice processing, expense management, office administration, and record organization.
• Maintain accurate digital and physical filing systems for executive documents.

Requirements & Qualifications

Education & Experience: Bachelor’s degree in Business Administration, Literature, or a related field; minimum 3+ years of experience supporting C-Level Executives, Directors, or VPs.

Technical Proficiency: Strong MS Office skills, especially Word, Excel, PowerPoint, and Outlook; strong knowledge of executive administration, calendar management, reporting, and document preparation.

Core Competencies: Good to fluent English communication skills, both written and spoken; excellent communication, professional etiquette, and interpersonal skills; trustworthy, discreet, and highly detail-oriented approach; strong organizational and time-management abilities.