Executive – Chairman Office (Emirati)

Talents Tide; Dubai; On-site; AED 134,000 - 234,000; Full time

Job summary

Talents Tide's client in the public sector in Dubai seeks an Executive - Chairman Office to provide high‑level administrative and executive support to the Vice President and Executive Chairman's Office. The role focuses on coordination, governance, and operational efficiency across engagements.

The ideal candidate will hold a bachelor’s degree and 1–2 years of relevant experience, with excellent English communication, discretion, and strong organizational skills to manage complex schedules,

Qualifications

• Bachelor's degree in Business Administration, Management, or related field.
• Fresh graduates or candidates with 1-2 years of relevant experience.
• Strong organizational, coordination, reporting and follow-up skills.
• Excellent English communication and interpersonal skills.
• Discretion handling confidential information.

Responsibilities

• Maintain organized filing systems for executive records, agreements, reports, and communications.
• Track action items, decisions, and follow-ups from executive meetings and ensure timely closure.
• Act as a coordination point between the Vice President, Executive Chairman's Office, internal departments, government entities, and external partners.
• Coordinate internal workflows related to partnership engagements, requests, and escalations.
• Support cross-functional coordination for initiatives and events led by the Vice President.
• Coordinate logistics for executive meetings, committees, and official engagements.
• Support protocol and etiquette requirements for high-level meetings and VIP visits.
• Assist in preparing briefing notes, presentations, and reports for meetings.
• Prepare, consolidate, and format executive reports, presentations, dashboards, and correspondence.
• Maintain KPIs trackers and governance documentation; ensure compliance with policies.

Skills

Organizational skills

Communication

Discretion

Follow-up

Education

Bachelor's degree in Business Administration, Management, or related field

Job description

Our leading client in the public sector is seeking an Executive - Chairman Office to provide high-level administrative and executive support to the Vice President and Executive Chairman's Office, ensuring effective coordination, communication, governance, and operational efficiency across executive engagements.

Executive & Administrative Support

• Maintain organized filing systems (electronic and physical) for executive records, agreements, reports, and official communications.


• Track action items, decisions, and follow-ups arising from executive meetings and ensure timely closure in coordination with relevant stakeholders.


• Act as a key coordination point between the Vice President, Executive Chairman's Office, internal departments, government entities, and external partners.


• Coordinate internal workflows related to partnership engagements, executive requests, and escalations, ensuring alignment with policies and timelines.


• Support cross-functional coordination for initiatives, events, and official engagements led by the Vice President.

Meetings, Protocol & Engagement Support

• Coordinate logistics for executive meetings, committees, and official engagements, including venue arrangements, attendance confirmations, and documentation.


• Support protocol and etiquette requirements for high-level meetings, VIP visits, and official events in collaboration with relevant units.


• Assist in preparing briefing notes, presentations, and reports for executive and stakeholder meetings.

Reporting & Documentation

• Support the preparation, consolidation, and formatting of executive reports, presentations, dashboards, and correspondence.


• Ensure reports are prepared accurately, submitted on time, and aligned with organizational standards and branding.


• Maintain trackers for KPIs, partnerships documentation, and executive requests as directed.

Office Operations & Governance

• Support day-to-day operations of the Executive Chairman's Office, ensuring administrative processes run efficiently


• Ensure compliance with internal policies, procedures, and approval workflows.


• Handle sensitive information with the highest level of discretion and confidentiality.


• Identify opportunities to improve administrative processes, coordination mechanisms, and documentation practices within the Executive Chairman's Office.


• Support the implementation of best practices in executive office administration and governance.

Requirements:

• Bachelor's degree in Business Administration, Management, or a related field.


• Fresh graduates or candidates with 1-2 years of relevant experience in administrative support, coordination, or executive office functions.


• Strong organizational, coordination, reporting, and follow-up skills.


• Excellent English communication and interpersonal skills.


• Professional, polished, highly organized, and detail-oriented.


• Able to handle confidential and sensitive information with discretion.