Executive Assistant - Oil & Gas

Client of Parisima Talent; Dubai; On-site; AED 201,000 - 312,000; Full time

Job summary

Client of Parisima Talent in Dubai seeks an experienced Executive Assistant to support a Vice-President, manage calendars, meetings, travel, and priority shifts in a fast-paced international setting.

You will prepare professional emails and reports, handle confidential information with discretion, coordinate regional and international travel, and act as a reliable liaison with internal teams and external partners. Fluency in English is essential; Arabic is a plus.

Qualifications

• Proven experience as an Executive Assistant or similar senior administrative role.
• Experience working in international organizations is preferred.
• Oil & Gas / Energy sector experience would be a strong advantage.
• Bachelor's degree in Business Administration, Office Management, or a related field is preferred.
• Strong experience managing complex executive calendars and international travel arrangements.
• Experience preparing and processing expense reports.
• Advanced proficiency in Microsoft Office and executive document preparation.
• Excellent written and verbal communication skills.
• Strong organizational, multitasking, and time-management capabilities with attention to detail.

Responsibilities

• Manage the Vice-President's diary, appointments, meetings, events and changing priorities.
• Coordinate complex regional and international travel arrangements including flights, accommodation and itineraries.
• Prepare and process executive expense reports and related transactions.
• Handle correspondence and prepare professional emails, letters, presentations and reports.
• Organize and prioritize incoming requests and ensure timely follow-up.
• Coordinate meetings, teleconferences and corporate events including logistics and venues.
• Act as key point of contact between the executive office, regional offices, internal teams and external stakeholders.
• Maintain confidential executive records and filing systems.
• Provide broader administrative and operational support to ensure smooth running of the executive office.
• Support organizational quality, health, safety and environmental objectives where required.

Skills

Executive support

Calendar management

International travel

Expense reports

Microsoft Office

Communication skills

Discretion

Multitasking

English skills

Arabic language

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

Job description

Key Responsibilities

• Manage the Vice-President s diary appointments meetings events and changing priorities
• Coordinate complex regional and international travel arrangements including flights accommodation transportation and detailed itineraries
• Prepare and process executive expense reports travel cards and related transactions accurately and on time
• Manage correspondence and prepare professional emails letters presentations reports and other executive documentation
• Organize and prioritize incoming requests ensuring appropriate follow-up and timely responses
• Coordinate meetings teleconferences and corporate events including logistics schedules materials and venues
• Act as a key point of contact between the executive office regional offices internal teams and external stakeholders
• Maintain organized filing systems and confidential executive records
• Handle highly sensitive and confidential information with discretion and professionalism
• Provide broader administrative and operational support to ensure the smooth running of the executive office
• Support organizational quality health safety and environmental objectives where required

Requirements

• Proven experience as an Executive Assistant Executive Secretary or similar senior administrative role
• Previous experience working within an international organization is preferred Oil & Gas Energy sector experience would be a strong advantage
• Bachelor s degree in Business Administration Office Management or a related field is preferred
• Strong experience managing complex executive calendars and international travel arrangements
• Experience preparing and processing expense reports
• Advanced proficiency in Microsoft Office and executive document preparation
• Excellent written and verbal communication skills
• Strong organizational multitasking and time-management capabilities with exceptional attention to detail
• Ability to manage multiple priorities effectively within a fast-paced environment
• Highly proactive resourceful dependable and solution-oriented
• Proven ability to handle confidential information with discretion
• Calm under pressure and comfortable supporting senior executives in high-stakes situations
• English communication skills are essential additional language capabilities including Arabic would be an advantage
• Flexibility to provide additional support during business-critical situations when required

What s on Offer

• Opportunity to support senior leadership within a well-established international organization
• Exposure to a dynamic professional and international working environment

If you re an experienced Executive Assistant looking for your next opportunity in the UAE and enjoy working closely with senior leadership in a fast-paced environment we d love to hear from you

Proven experience as an Executive Assistant, Executive Secretary, or similar senior administrative role. Previous experience working within an international organization is preferred Oil & Gas / Energy sector experience would be a strong advantage. Bachelor s degree in Business Administration, Office Management, or a related field is preferred. Strong experience managing complex executive calendars and international travel arrangements Experience preparing and processing expense reports. Advanced proficiency in Microsoft Office and executive document preparation. Excellent written and verbal communication skills. Strong organizational, multitasking, and time-management capabilities with exceptional attention to detail. Ability to manage multiple priorities effectively within a fast-paced environment. Highly proactive, resourceful, dependable, and solution-oriented. Proven ability to handle confidential information with discretion. Calm under pressure and comfortable supporting senior executives in high-stakes situations. English communication skills are essential; additional language capabilities, including Arabic, would be an advantage. Flexibility to provide additional support during business-critical situations when required.

Please note that this is a confidential search and further information regarding the organization will be shared with shortlisted candidates