Executive Secretary: Strategic Admin & Travel Lead

Flip retail; Dubai; On-site; AED 56,000 - 89,000; Full time

Job summary

Flip retail is seeking a Secretary / Executive Secretary to provide high-level management support to executives and designated managers. The role includes arranging travel, managing communications, handling records, and coordinating meetings.

The ideal candidate will have outstanding communication skills, strong organizational abilities, and proficiency with Microsoft Office. Ability to work in a fast-paced environment is essential.

Qualifications

• Outstanding spoken and written communication skills.
• Superb business skills and attention to detail.
• Exceptional time management skills with a proven ability to meet deadlines.
• Capacity to work well in a high-paced and sometimes stressful environment.
• Substantial knowledge of office administration, clerical procedures, and record keeping systems.
• Able to type minimum of 50 words per minute.
• Extremely efficient with Microsoft Office Suite or comparable software with the ability to learn new or updated software.

Responsibilities

• Prepares traveling as well as holiday accommodations for executives.
• Timetables and goes to conferences in support of executives, taking notes and tape-recording minutes.
• Gets inbound communication or memoranda on part of elderly personnel, evaluates contents, figures out significance, and sums up and/or disperses components to appropriate personnel.
• Performs office jobs consisting of maintaining records, buying products, as well as carrying out fundamental bookkeeping.
• Inputting, format, and modifying records, records, and also discussions.
• Liaising with internal divisions, responding to calls, and making travel plans.
• Preparing centers for scheduled occasions as well as setting up drinks, if called for.
• Performs additional duties as designated by executives.

Skills

Communication

Business skills

Time management

Work under pressure

Office administration

Typing 50 wpm

MS Office proficiency

Tools

Microsoft Office

Job description

Flip retail is seeking a Secretary / Executive Secretary to provide high-level management support to executives and designated managers. The role includes arranging travel, managing communications, handling records, and coordinating meetings.

The ideal candidate will have outstanding communication skills, strong organizational abilities, and proficiency with Microsoft Office. Ability to work in a fast-paced environment is essential.