Executive Secretary - School Leadership

LEAMS Education; Dubai; On-site; AED 89,280 - 145,080; Full time

Benefits offered by this job

Tax-free salary 8,000–13,000 AED

Medical insurance

Free tuition for eligible children in

Professional development opportunities

UAE labour law benefits

Job summary

LEAMS Education in Dubai seeks an experienced Executive Secretary to support senior leaders within a dynamic education group. You will manage calendars, prepare briefs and presentations, and maintain confidential records for the Board of Directors and Group School Principals.

The role requires initiative, discretion, and strong English communication. You will coordinate meetings, draft correspondence, and ensure compliance with KHDA regulations across multiple schools.

Qualifications

• Bachelor’s or Master’s degree from an accredited university.
• Minimum 5 years of hands-on secretarial, executive support, or senior administrative experience.
• Experience in the education sector is preferred.
• Good understanding of KHDA regulations and Dubai school requirements.
• Excellent professional communication in English, both written and spoken.
• Advanced proficiency in Microsoft Office applications and document prep.

Responsibilities

• Coordinate leadership meetings, executive appointments, school events and strategic activities.
• Manage calendars, deadlines, reminders and professional commitments for senior leaders.
• Organize meetings with Group School Principals, directors, internal teams and external stakeholders.
• Prepare agendas, briefing materials, presentations and follow-up records.
• Take accurate minutes and circulate approved documents to stakeholders.
• Draft professional letters, reports, memos and official correspondence.
• Coordinate written and verbal communication with employees, parents, regulators and partners.
• Act as first point of contact between the Board of Directors and external parties.
• Maintain strict confidentiality for sensitive information and documents.
• Ensure timely completion of assignments and maintain organized records.

Skills

Executive secretarial support

Calendar management

Meeting coordination

Minute taking

Business correspondence

Report preparation

Presentation development

Document control

Confidential information management

KHDA regulations

School inspection frameworks

Education compliance

Filing systems

Stakeholder communication

Public relations support

Microsoft Office

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Email management

Background research

Administrative planning

Executive communication

Education

Bachelor’s or Master’s degree from an accredited university

Tools

Microsoft Office Suite

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Document management software

Job description

Executive Secretary - School Leadership

Location: Dubai, United Arab Emirates

Job Type: Full‑time

Industry: Primary-Secondary Education

Function: Secretary-Executive Assistant

Overview

Senior administrative opportunity within the Primary-Secondary Education sector for an organized and people‑focused professional. The role supports the Board of Directors and Group School Principals through calendar management, confidential communication, meeting coordination, document preparation, research, stakeholder engagement, and compliance‑related administration.

Role Context

The Executive Secretary will provide high‑level administrative and coordination support to senior education leaders. The position requires excellent judgment, discretion, communication, and attention to detail while managing competing priorities in a fast‑paced school group environment. The successful candidate will act as an important link between the Board of Directors, Group School Principals, employees, parents, visitors, regulators, and external stakeholders. Strong awareness of KHDA regulations, school inspection frameworks, curriculum requirements, standard operating procedures, resource management, and institutional compliance will support effective performance in this role.

Core Responsibilities

• Coordinate leadership meetings, strategic activities, school events, and executive appointments.
• Manage calendars, schedules, deadlines, reminders, and professional commitments for senior leaders.
• Organize meetings with Group School Principals, directors, internal teams, and external stakeholders.
• Prepare agendas, supporting documents, briefing materials, presentations, and follow‑up records.
• Take accurate minutes during meetings, hearings, and formal discussions.
• Produce final meeting records and circulate approved documents to relevant stakeholders.
• Draft professional letters, reports, proposals, memoranda, emails, and official correspondence.
• Coordinate written and verbal communication with employees, parents, regulators, partners, and prospective stakeholders.
• Act as the first point of contact between the Board of Directors and internal or external parties.
• Handle incoming calls, emails, correspondence, and visitor enquiries professionally.
• Respond on behalf of senior leaders when authorized.
• Maintain strict confidentiality when handling sensitive school, employee, student, and leadership information.
• Prioritize multiple assignments while maintaining accuracy and timely completion.
• Prepare and distribute notices, circulars, memos, policies, and administrative documents.
• Support colleagues with planning, documentation, communication, and information distribution.
• Improve office systems, filing structures, document tracking, and administrative workflows.
• Maintain organized physical and digital records for efficient retrieval.
• Conduct background research and present concise findings to senior management.
• Prepare briefing papers, analytical summaries, reports, and executive presentations.
• Coordinate public relations and professional communication requirements for directors.
• Welcome visitors and manage meetings involving stakeholders at different levels of seniority.
• Track action items, decisions, approvals, and deadlines arising from leadership meetings.
• Assist with KHDA documentation, school inspections, compliance records, and operational procedures.
• Support resource planning and administrative coordination across group schools.
• Ensure assignments are completed accurately and within agreed timelines.

Ideal Profile

• Bachelor’s or Master’s degree from an accredited university.
• Minimum 5 years of hands‑on secretarial, executive support, or senior administrative experience.
• Previous experience in a similar role within the education sector is preferred.
• Good understanding of KHDA regulations and Dubai school requirements.
• Familiarity with school inspection frameworks, curriculum expectations, and compliance procedures.
• Knowledge of school standard operating procedures and resource management.
• Excellent professional communication skills in written and spoken English.
• Advanced proficiency in Microsoft Office applications.
• Strong capability in preparing reports, presentations, letters, and formal documents.
• Excellent calendar management, meeting coordination, and minute‑taking skills.
• Ability to solve administrative problems independently.
• Strong research, analytical, and information‑management abilities.
• Exceptional attention to detail and commitment to confidentiality.
• Ability to work effectively in a fast‑paced environment.
• Flexible and adaptable when working with people from different cultures.
• Strong interpersonal skills with a professional and approachable manner.
• Reliable team player capable of supporting multiple school leaders.

Core Skills

• Executive secretarial support
• Calendar management
• Meeting coordination
• Minute taking
• Business correspondence
• Report preparation
• Presentation development
• Document control
• Confidential information management
• KHDA regulations
• School inspection frameworks
• Education compliance
• Standard operating procedures
• Stakeholder communication
• Public relations support
• Microsoft Office
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Email management
• Filing systems
• Background research
• Administrative planning
• Executive communication

Benefits

• Tax‑free salary ranging from 8,000AED to 13,000AED.
• Medical insurance.
• Free tuition for eligible employees’ children in group‑affiliated schools.
• Professional development opportunities.
• Additional benefits in accordance with UAE labour law.

Why Join Us

This opportunity provides long‑term employment within a well‑established education group in Dubai. The successful candidate will work closely with senior school leaders, gain exposure to strategic education administration, and contribute to the effective operation of British curriculum and CBSE schools.