Executive School Office Coordinator

GEMS Education; Dubai; On-site; Confidential; Full time

Job summary

GEMS Education is seeking a proactive secretary to support the Secondary Principal, coordinating confidential administrative activities and ensuring smooth office operations at the school in Dubai.

The role requires strong secretarial experience, calendar management, and ability to liaise diplomatically with staff, parents, and the Corporate Office. Candidates should demonstrate professionalism and discretion in a busy school environment.

Qualifications

• Experience in a secretarial role.
• Ability to manage calendars and records.
• Excellent written and verbal communication.

Responsibilities

• Facilitate and coordinate secretarial and administrative functions for the office of the Secondary Principal.
• Maintain accurate records, databases, and filing systems.
• Manage the Principal’s calendar and professional communications.
• Coordinate substitutes for teachers during PD or personal leave.
• Prepare weekly, monthly and annual reports as required.
• Train and supervise temporary staff and clerical assistants.
• Organize office management activities and school events.
• Liaise with staff, parents, and representatives of the Corporate Office.

Skills

Secretarial experience

Administrative skills

Communication skills

Job description

GEMS Education is seeking a proactive secretary to support the Secondary Principal, coordinating confidential administrative activities and ensuring smooth office operations at the school in Dubai.

The role requires strong secretarial experience, calendar management, and ability to liaise diplomatically with staff, parents, and the Corporate Office. Candidates should demonstrate professionalism and discretion in a busy school environment.