Secretary

GEMS Education; Abu Dhabi; On-site; Confidential; Full time

Job summary

GEMS Education is seeking an experienced Administrative Assistant to support the Secondary Principal in Abu Dhabi. The role requires coordinating secretarial and administrative functions, handling sensitive information with discretion, and ensuring smooth daily office operations.

The successful candidate will manage calendars, communications with staff and parents, and coordinate substitute teachers as needed.

Qualifications

• Prior working experience in a related role.

Responsibilities

• Facilitate and coordinate all secretarial and administrative functions for the Principal's office.
• Maintain professional and confidential communication with staff, parents and the Corporate Office.
• Manage the Principal’s calendar and coordinate appointments and meetings.

Skills

Secretarial duties

Communication

Organization

Tools

Microsoft Office

Job description

Job Location: Abu Dhabi, United Arab Emirates

Work Mode: On-site

Date Posted: 8 October 2026

Job Reference/ID: JB5492114

Job Description / Role:

Facilitates and coordinates all secretarial and administrative functions to ensure the smooth running of the office of the Secondary Principal and Division. Acts as an ambassador to the school and performs in an efficient, professional, and confidential manner all job duties.

Key Responsibilities:

• Embrace and encourage the ethos and standards of excellence as defined in the GEMS Core Values.
• Maintain high quality communication from and within the school office.
• Liaise with tact and diplomacy with school staff, parents, and representative of the GEMS Corporate Office.
• Generate and process daily office e-mails and telephone calls.
• Perform a wide variety of general secretarial duties including the maintenance of accurate and detailed records, databases, and filing systems.
• Maintain Principal’s appointment calendar as well as all his/her professional communication and public relations needs.
• Arrange for substitute teachers to be in place daily for faculty who attend Professional Development or take personal leave.
• Collate attendance data and provide weekly reports to Secondary Principal.
• Compile information from various sources to generate reports; prepares, collate and distribute weekly, monthly and annual reports as required.
• Assist in training and monitoring the work of temporary secretaries, student assistants and other clerical staff.
• Review and update all documentations, calendars and all school related activities.
• Organize and coordinate office management activities and oversees school events.
• Communicates information to faculty, staff, parents, and students.
• Maintain office supply records.
• Order, store and issue supplies and materials pertinent to the function to which assigned.
• Initiate effort and energy beyond the typical work day, where the tasks require additional commitment.
• Perform other duties as requested by direct & dotted reporting line managers / supervisors.

Experience Required:

Prior working experience in a related role.

Education Qualifications:

Education: GEMS American Academy is a diverse international K-12 American/IB School offering both the Primary Years Program and Diploma Program with 1,969 students, comprised of 80 nationalities speaking 40 languages and a faculty of 171.

Skills Required:

• Qualified candidate

Employment / Job Type:

Full Time

Nationality:

Any Nationality

About the Company:

Dubai headquartered private school operator and one of the world’s largest kindergarten to grade twelve providers. GEMS runs a wide network across the UAE and other markets, delivering British, American, Indian, and International Baccalaureate curricula at varied fee levels. It educates well over one hundred thousand students and employs thousands of teachers.

Company Industry:

Education

Department / Functional Area:

Administration

Closing Date:

8 December 2026