Executive Secretary

XAD Technologies; Sharjah; On-site; AED 89,000 - 134,000; Full time

Job summary

XAD Technologies in Sharjah, United Arab Emirates, is seeking an experienced executive assistant to provide high-level administrative and secretarial support to senior management. The role requires ensuring confidentiality, professional communication, and effective coordination across departments.

You will coordinate meetings, draft correspondence and presentations, liaise with stakeholders, and manage agendas and minutes, supporting CEO and teams with meticulous organization and discretion.

Qualifications

• Bachelor's degree with 3-5 years of relevant experience.
• Advanced MS Excel with Pivot Tables and functions.
• Strong MS PowerPoint skills for presentations and reports.
• Proficiency in drafting professional correspondence.
• Highly organized, professional and discreet.

Responsibilities

• Coordinate departmental meetings with Project Managers, BDM, HR & Finance.
• Follow up on CEO tasks to ensure timely completion.
• Draft correspondence, reports and presentations.
• Liaise with internal and external stakeholders.
• Prepare agendas, minutes and follow-ups.

Skills

Coordination & organization

Confidentiality

Communication

Stakeholder liaison

Education

Bachelor's degree in relevant field

Tools

MS Excel

MS PowerPoint

Job description

Provide high-level administrative and secretarial support to senior management, ensuring effective coordination, confidentiality, and professional communication.

Key Responsibilities

• Coordinate departmental meetings with Project Managers, BDM team, HR & Finance.
• Strong follow-up on tasks assigned by CEO to ensure timely completion.
• Draft correspondence, reports & presentations.
• Liaise with internal & external stakeholders.
• Prepare agendas, minutes & follow-ups.

Skills & Qualifications

• Bachelors degree with 3-5 years of relevant experience.
• Advanced MS Excel (Pivot Tables, VLOOKUP, HLOOKUP, Data Analysis).
• Strong MS PowerPointskills (business presentations, charts, reports).
• Proficiency in drafting professional correspondence.
• Highly organized, professional & discreet.