Executive Secretary

ERAM Manpower Service; Abu Dhabi; On-site; AED 120,000 - 180,000; Full time

Job summary

ERAM Manpower Service seeks an experienced executive assistant to support senior executives in Abu Dhabi. You will manage calendars, coordinate boards and leadership meetings, draft high‑level communications, and oversee confidential governance tasks across global teams.

The role requires 6–12+ years of experience in multinational environments, strong MS Office and PowerPoint skills, and a proven ability to coordinate complex travel and events for executives.

Qualifications

• Bachelor's degree in business, management or related discipline is required.
• 6–12+ years supporting senior executives or C‑level management.
• Experience in multinational or large corporate organizations is preferred.

Responsibilities

• Manage complex executive calendars with multiple stakeholders and international schedules.
• Prioritize appointments and resolve scheduling conflicts.
• Coordinate executive business plans, meetings and critical deadlines.
• Prepare executive briefings, reports, presentations and correspondence.
• Organize Executive Committee and Board meetings and prepare agenda packages.
• Record confidential minutes and monitor action items.
• Draft and review high‑level correspondence and screen communications.
• Organize complex international travel arrangements and VIP events.
• Maintain confidential records and monitor expenses and governance requirements.
• Guide administrative staff and support organizational initiatives.

Skills

Executive support

Calendar management

Communication

Travel coordination

Governance & compliance

Leadership coordination

Education

Bachelor's Degree in Business Administration or related discipline

Tools

MS Office Suite

PowerPoint

Job description

Executive Support:

• Manage complex executive calendars involving multiple stakeholders and international schedules.
• Prioritize appointments and resolve scheduling conflicts.
• Coordinate executive business plans, meetings, and critical deadlines.
• Prepare executive briefings, reports, presentations, and correspondence.

Board & Leadership Support:

• Organize Executive Committee, Management Team, and Board meetings.
• Prepare agenda packages and presentation materials.
• Record confidential minutes and monitor execution of action items.
• Coordinate follow-up with senior management and business leaders.

Strategic Communication:

• Draft and review high-level correspondence on behalf of executives.
• Screen and prioritize communications and requests.
• Serve as primary contact point between executives and internal/external stakeholders.
• Ensure communication protocols are followed and executive priorities are communicated effectively.

International Travel & Event Management:

• Organize complex international travel arrangements, including multi-country itineraries, visas, and protocol requirements.
• Coordinate executive visits, conferences, leadership events, and VIP meetings.
• Manage logistical arrangements for executive business trips.

Governance & Confidential Administration:

• Handle highly confidential business information and sensitive documentation.
• Support compliance with corporate governance requirements.
• Maintain executive records, reports, and strategic documentation.
• Monitor executive expenses, budgets, and corporate administration requirements.

Coordination & Leadership:

• Guide and coordinate administrative staff when required.
• Establish administrative best practices across departments.
• Support organizational initiatives and executive projects.
• Assist in preparing management reports and KPI presentations.

  Desired Candidate Profile

  • Bachelor's Degree in Business Administration, Management, or related discipline.
  • 6-12+ years of experience supporting senior executives, directors, or C-level management.
  • Experience in multinational or large corporate organizations preferred.