Senior Executive Secretary

Mai Dubai; Dubai; On-site; AED 180,000 - 300,000; Full time

Job summary

Mai Dubai in Dubai is seeking an experienced Executive Secretary to support the Senior Leadership Team, manage calendars, meetings, travel, and executive schedules.

You will prepare board packs, presentations, business reviews and reports; coordinate agendas, minutes, action items, and confidential items with discretion.

Also duties include stakeholder liaison with internal teams, vendors, government entities, event coordination, project support, and driving continuous improvement initiatives.

Qualifications

• Bachelor's degree in Business Administration, Management or related field.
• 5+ years as Executive Secretary/EA supporting C-level leaders.
• Proven ability to prepare board presentations and executive decks.
• Advanced proficiency in MS PowerPoint, Excel, Word and Outlook.
• Strong organizational, planning and stakeholder management skills.
• Discretion with confidential information and records.

Responsibilities

• Provide executive support to the Senior Leadership Team, manage calendars, meetings, travel arrangements and schedules.
• Prepare board packs, executive presentations, business reviews and reports.
• Coordinate meetings, agendas, minutes, action items and follow-ups.
• Handle confidential correspondence, records and business documentation.
• Monitor budgets, purchase orders, invoices and payment approvals.
• Liaise with internal/external stakeholders, vendors, agencies and government entities.
• Organize corporate events, cross-functional projects and executive activities.
• Support continuous improvement initiatives and other management-assigned duties.

Skills

Executive support

Stakeholder management

Time management

Communication

Education

Bachelor's degree in Business Administration/Management

Tools

PowerPoint

Excel

Word

Outlook

Job description

Provide executive and administrative support to the Senior Leadership Team Manage calendars meetings travel arrangements and executive schedules Prepare presentations board packs business reviews reports and executive communications Coordinate meetings agendas minutes action items and follow-ups Handle confidential correspondence records and business documentation Analyze and consolidate business data market intelligence competitor insights and performance reports Support marketing and category development activities including campaigns promotions product launches and business reviews Monitor budgets purchase orders invoices and payment approvals Liaise with internal and external stakeholders vendors agencies and government entities Organize corporate events cross-functional projects and executive activities Track project progress provide status updates and ensure timely delivery of objectives Maintain professionalism confidentiality and support continuous improvement initiatives and other management-assigned duties

• Bachelor's degree in Business Administration, Management, or a related field (Project/Time Management certification is an advantage).
• 5+ years of experience as an Executive Secretary/Executive Assistant supporting C-level executives, preferably CFO, Commercial, or Marketing leaders.
• Proven expertise in preparing board presentations, executive decks, business reviews, and management reports.
• Advanced proficiency in Microsoft PowerPoint, Excel, Word, and Outlook, with strong presentation and reporting skills.
• Excellent organizational, planning, communication, and stakeholder management abilities with a high level of professionalism.
• Strong analytical skills with the ability to manage multiple priorities, meet tight deadlines, and maintain exceptional attention to detail.
• Experience in FMCG, Manufacturing, Retail, or Corporate environments; exposure to Finance and Marketing functions is preferred.
• Maintains strict confidentiality, demonstrates strong ownership and accountability, and works proactively with minimal supervision.