Executive Assistant to Executive Vice President

Confidentiel; Dubai; On-site; AED 180,000 - 240,000; Full time

Job summary

Confidentiel in Dubai, UAE seeks an experienced Executive Assistant to provide comprehensive administrative support to an Executive Vice President. You will manage calendars, coordinate meetings, prepare materials, and liaise with senior leaders to drive priorities with discretion and professionalism.

The ideal candidate has 5+ years in executive support, excellent English communication, and strong MS Office skills.

Qualifications

• Bachelor's degree in business or related field.
• Minimum 5 years of executive assistant or senior admin experience.
• Excellent calendar management, organizational, prioritization, and time-management skills.
• Strong written and verbal English communication.
• Proficiency in Microsoft Office (Outlook, PowerPoint, Word, Excel).
• Ability to manage multiple priorities in a fast-paced environment.
• High level of professionalism, discretion, and confidentiality.
• Strong stakeholder management and communication with senior leadership.
• Proactive, detail-oriented, and able to work independently.

Responsibilities

• Manage complex calendars, appointments, meetings, and travel.
• Coordinate internal and external meetings, agendas, minutes, and follow-up actions.
• Handle correspondence and documentation with confidentiality.
• Prepare reports, presentations, and briefing notes for executives.
• Liaise with senior management and external stakeholders.
• Monitor deadlines and follow up on pending matters.
• Support expense tracking and travel arrangements.
• Handle confidential information with discretion.
• Anticipate executive needs and support priorities as they arise.

Skills

Calendar management

Organization

Time management

Written and verbal communication

Discretion and confidentiality

Stakeholder management

Independent working

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office (Outlook, PowerPoint, Word, Excel)

Job description

We are seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive administrative and executive support to an Executive Vice President. The successful candidate will manage schedules, coordinate meetings and communications, support executive-level priorities, and ensure the smooth day-to-day functioning of the executive office.

Key Responsibilities

• Manage complex calendars, appointments, meetings, and business travel arrangements.
• Coordinate internal and external meetings, including agendas, presentations, minutes, and follow-up actions.
• Handle correspondence, communications, and documentation with professionalism and confidentiality.
• Prepare reports, presentations, briefing notes, and other executive-level materials.
• Liaise with senior management, internal departments, and external stakeholders on behalf of the executive.
• Monitor deadlines, follow up on pending matters, and ensure timely completion of assigned actions.
• Support administrative coordination, expense tracking, and travel-related requirements.
• Handle confidential information and sensitive matters with the highest level of discretion.
• Anticipate the executive's needs, proactively resolve scheduling and administrative challenges, and support priorities as they arise.

Requirements

• Bachelor's degree in Business Administration, Management, or a related field is preferred.
• Minimum 5 years of experience in executive assistance, senior administrative support, or a similar role, preferably supporting C-suite or senior executive leadership.
• Excellent calendar management, organizational, prioritization, and time-management skills.
• Strong written and verbal communication skills in English.
• Proficiency in Microsoft Office, particularly Outlook, PowerPoint, Word, and Excel.
• Demonstrated ability to manage competing priorities and work effectively in a fast-paced environment.
• High level of professionalism, discretion, integrity, and confidentiality.
• Strong stakeholder management skills and the ability to communicate confidently with senior leadership.
• Proactive, detail-oriented, service-minded, and capable of working independently with minimal supervision.

Preferred: