Executive Secretary

Boundless Consulting; Dubai; On-site; AED 89,000 - 134,000; Full time

Job summary

Boundless Consulting in Dubai is seeking an Executive Secretary to manage the executive’s calendar, coordinate meetings, and handle confidential communications. The role requires fluency in English and Russian, with Arabic preferred, and strong MS Office/ERP skills.

You will also assist with bookkeeping, travel arrangements, and records management. The ideal candidate has proven experience in an executive support role, exceptional organizational abilities, and integrity.

Qualifications

• Proven experience as executive secretary or similar administrative role.
• Fluent in English and Russian; Arabic preferred.
• Proficient in MS Office and ERP back-office software.
• In-depth knowledge of office management and basic accounting procedures.
• Familiarity with basic research methods and reporting techniques.
• Excellent organizational and time-management skills.
• Outstanding communication and negotiation abilities.
• Integrity and confidentiality.
• Degree in business administration or relative field.

Responsibilities

• Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
• Attend meetings and keep minutes
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Make travel arrangements for executives
• Handle confidential documents ensuring they remain secure
• Prepare invoices or financial statements and provide assistance in bookkeeping
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Conduct research and prepare presentations or reports as assigned

Skills

Fluent English

Russian

Arabic (preferable)

MS Office

ERP

Administrative support

Record keeping

Education

Business Administration degree

Tools

ERP software

Job description

A huge tech conglomerate that is at the edge of creating everyday technology that facilitates the lives of individuals and companies is looking to hire an Executive Secretary.

Responsibilities:

• Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
• Attend meetings and keep minutes
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Make travel arrangements for executives
• Handle confidential documents ensuring they remain secure
• Prepare invoices or financial statements and provide assistance in bookkeeping
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Conduct research and prepare presentations or reports as assigned

Requirements:

• Proven experience as executive secretary or similar administrative role
• Fluent in English and Russian, and preferably Arabic.
• Proficient in MS Office and “back-office” software (e.g. ERP)
• In-depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
• Familiarity with basic research methods and reporting techniques
• Excellent organizational and time-management skills
• Outstanding communication and negotiation abilities
• Integrity and confidentiality
• Degree in business administration or relative field