Executive & Personal Assistant to Tech Executive

Ultahost, inc; Dubai; On-site; AED 60,000 - 80,000; Full time

Benefits offered by this job

Competitive salary

Long-term, stable position

Opportunity for growth

Job summary

Ultahost, inc is looking for an Executive & Personal Assistant to support a senior tech executive in Dubai. The successful candidate will manage both professional and personal affairs, which includes coordinating schedules, managing communications, and overseeing travel arrangements.

Candidates must possess exceptional organizational skills, be fluent in English and Russian, and have at least 3 years of experience in a similar role. This full-time position offers competitive salary and direct collaboration with the principal.

Qualifications

• 3+ years as an Executive Assistant or Personal Assistant.
• Experience supporting senior executives in tech or SaaS industries.
• Reliable home office setup with stable internet and quiet working environment.

Responsibilities

• Manage the principal's professional and personal calendars.
• Draft and respond to correspondence in English and Russian.
• Coordinate international travel for the principal.

Skills

English fluency

Russian fluency

Organizational skills

Discretion

Proactivity

Tools

Notion

Telegram

Slack

Gmail/Outlook

Job description

Executive & Personal Assistant to Tech Executive (English + Russian Required)

Dubai

Full-Time

Reports to: Principal directly

Type: Full-time, long-term

Confidentiality: NDA required at offer stage

About the Role

A senior tech executive is seeking a high-caliber Executive & Personal Assistant to manage both professional and personal affairs. This is a hybrid role for someone who can move seamlessly between scheduling a board call, coordinating an international trip, and managing personal lifestyle logistics - all in the same hour.

The ideal candidate is exceptionally organized, anticipates needs before they're voiced, communicates with absolute precision in both English and Russian, and represents the principal with professionalism in every interaction.

Key Responsibilities

Executive Support

• Manage the principal's professional calendar, meetings, and reminders across multiple time zones
• Draft, edit, and respond to professional correspondence in English and Russian on behalf of the principal
• Coordinate internal and external meetings, prepare agendas, and follow up on action items
• Liaise with team members, partners, vendors, and clients on the principal's behalf
• Screen incoming communications and prioritize what reaches the principal
• Maintain confidential documents, contracts, and business records

Personal Support

• Manage personal calendar, appointments, and lifestyle commitments
• Coordinate international travel: flights, hotels, transfers, visas, detailed itineraries
• Handle personal errands, bookings, deliveries, and reservations
• Coordinate restaurant reservations, events, and social commitments
• Manage personal expenses, receipts, and reimbursements
• Oversee personal shopping, gift sourcing, and special occasion planning
• Liaise with household staff and service providers where needed

Cross-Cutting

• Operate with absolute discretion on confidential matters
• Be available for ad-hoc requests outside standard hours when required
• Anticipate needs and resolve problems before they're escalated

What We're Looking For

• Perfect written and spoken English - strict requirement, near-native fluency only
• 3+ years as an Executive Assistant, Personal Assistant, or Chief of Staff to a senior executive, HNWI, or founder
• Highly proactive - solves problems before they reach the principal
• Exceptional attention to detail and organizational discipline
• Discreet, trustworthy, and comfortable signing an NDA
• Reliable home office setup with stable internet and quiet working environment
• Arabic fluency (third language is highly valued)
• Fluent Russian (written and spoken)
• Experience supporting tech, SaaS, or hosting industry executives
• Background managing both business and personal affairs in parallel
• Comfortable with modern tools: Notion, Telegram, Slack, Gmail/Outlook, calendar apps, expense and travel platforms

Style fit

• Polished and professional in tone
• Comfortable in a fast-paced environment with shifting priorities
• Flexible with hours; not a 9-to-5 role
• Operates with quiet confidence - no drama, no excuses

What's Offered

• Competitive salary, commensurate with experience (discussed at interview)
• Long-term, stable position with significant scope for ownership and growth
• Direct working relationship with the principal