Executive Secretary

Emirates Airlines - Other locations; Abu Dhabi; On-site; AED 134,000 - 234,000; Full time

Benefits offered by this job

Travel benefits

Tax-free salary

Job summary

Emirates Airlines invites applications for an Executive Secretary to support the Corporate Communications, Marketing and Brand team in Dubai. You will manage the department’s calendar, coordinate meetings, and handle confidential administrative tasks with discretion and professionalism.

The role requires 4 years of admin experience, 12 years schooling, strong MS Office skills, and fluent English. You will liaise with senior executives and external contacts, screen correspondence, and ensure

Qualifications

• At least 4 years experience in an administrative capacity in a medium or large size company.
• 12 years schooling or equivalent.
• Must be fully competent in MS Office applications.
• Fluency in spoken and written English, pleasant telephone etiquettes and the ability to prioritise work.

Responsibilities

• Monitor the Department Head/Manager's daily schedule and arrange meetings and documents as needed.
• Provide confidential secretarial and administrative support to the department.
• Screen incoming mails and calls, redirect as needed and compile information for recipients.
• Supervise attendance records, overtime claims and route them for payment processing.
• Be fully conversant with the organisation's activities to liaise with senior executives and external contacts.

Skills

Administrative skills

English fluency

Education

12 years schooling or equivalent

Tools

MS Office

Job description

Job description

Job Purpose

Our Corporate Communications, Marketing and Brand team is responsible for conveying the essence of Emirates Group. Our team is pivotal in representing the attitudes, beliefs and goals of our organisation across the globe, both internally and with our customers alike!

The Executive Secretary will control and manage the administration of the Department in addition to providing confidential secretarial/administrative services.

In this role, you will:

• Monitor the daily schedule of the Department Head/Manager and furnish required information/documentation for meetings/appointments, by co-ordinating with sources and outside the Department.
• Provide secretarial services to the Department Head/Manager by attending to routine administrative paper work.
• Screen incoming mails and telephone calls, action responses, re-direct correspondence and collate to the appropriate person obtaining additional information where necessary.
• Supervise the Department's attendance records, overtime claims and verify such claims where necessary and ensure that overtime claims are processed and forwarded to salary Admin. Department for payment.
• Be fully conversant with the activities of the organisation in order to liaise effectively with senior executives and external contacts on behalf of the Departmental Head/Manager.

Qualification

In order to be successful in this role, you must meet the below requirements:

• At least 4 years experience in an administrative capacity in a medium or large size company with administrative skills.
• 12 years schooling or equivalent.
• Must be fully competent in MS Office applications.
• Fluency in spoken and written English, pleasant telephone etiquettes and the ability to prioritise work.

At Emirates, we're committed to providing our employees with opportunities to grow and develop in their careers.

Salary & benefits

Join us in Dubai and enjoy an attractive tax-free salary and travel benefits that are exclusive to our industry, including discounts on flights and hotel stays around the world. Find out what it's like to live and work in our fast-paced, cosmopolitan home city in the Dubai Lifestyle section of our website www.emirates.com/careers