Executive Secretary

Emirates; Dubai; On-site; AED 100,000 - 201,000; Full time

Job summary

Emirates is seeking an Executive Secretary to manage the department's administration and provide confidential secretarial support. The role requires a proactive, organized professional able to coordinate schedules, prepare documentation, and liaise with senior executives and external contacts.

You will handle daily calendars, correspondence, overtime claims, and ensure smooth office operations in a fast-paced corporate environment in Dubai.

Qualifications

• At least 4 years experience in an administrative capacity in a medium or large size company.
• 12 years schooling or equivalent.
• Must be fully competent in MS Office applications.
• Fluency in spoken and written English, pleasant telephone etiquettes and the ability to prioritise work.

Responsibilities

• Monitor the daily schedule of the Department Head/Manager and furnish required information/documentation for meetings/appointments, by co-ordinating with sources and outside the Department.
• Provide secretarial services to the Department Head/Manager by attending to routine administrative paper work.
• Screen incoming mails and telephone calls, action responses, re-direct correspondence and collate to the appropriate person obtaining additional information where necessary.
• Supervise the Department's attendance records, overtime claims and verify such claims where necessary and ensure that overtime claims are processed and forwarded to salary Admin. Department for payment.
• Be fully conversant with the activities of the organisation in order to liaise effectively with senior executives and external contacts on behalf of the Departmental Head/Manager.

Skills

English fluency

Telephone etiquette

Prioritisation

Administrative experience

Education

12 years schooling or equivalent

Tools

MS Office

Job description

Job Description:

Job Purpose

Our Corporate Communications, Marketing and Brand team is responsible for conveying the essence of Emirates Group. Our team is pivotal in representing the attitudes, beliefs and goals of our organisation across the globe, both internally and with our customers alike!

The Executive Secretary will control and manage the administration of the Department in addition to providing confidential secretarial/administrative services.

In This Role, You Will

• Monitor the daily schedule of the Department Head/Manager and furnish required information/documentation for meetings/appointments, by co-ordinating with sources and outside the Department.
• Provide secretarial services to the Department Head/Manager by attending to routine administrative paper work.
• Screen incoming mails and telephone calls, action responses, re-direct correspondence and collate to the appropriate person obtaining additional information where necessary.
• Supervise the Department's attendance records, overtime claims and verify such claims where necessary and ensure that overtime claims are processed and forwarded to salary Admin. Department for payment.
• Be fully conversant with the activities of the organisation in order to liaise effectively with senior executives and external contacts on behalf of the Departmental Head/Manager.

Qualification

In order to be successful in this role, you must meet the below requirements:

• At least 4 years experience in an administrative capacity in a medium or large size company with administrative skills.
• 12 years schooling or equivalent.
• Must be fully competent in MS Office applications.
• Fluency in spoken and written English, pleasant telephone etiquettes and the ability to prioritise work.

At Emirates, we're committed to providing our employees with opportunities to grow and develop in their careers.

Salary & benefits

Join us in Dubai and enjoy an attractive tax-free salary and travel benefits that are exclusive to our industry, including discounts on flights and hotel stays around the world. Find out what it's like to live and work in our fast-paced, cosmopolitan home city in the Dubai Lifestyle section of our website www.emirates.com/careers