School Office & Calendar Coordinator

GEMS Education; United Arab Emirates; On-site; Confidential; Full time

Job summary

GEMS Education is seeking a skilled office administrator to support the Secondary Principal. The role requires coordinating secretarial functions, maintaining calendars, handling confidential information, and ensuring smooth office operations.

The incumbent will liaise professionally with staff, parents, and the GEMS Corporate Office, manage communications, supervise temporary staff, and produce regular attendance and reporting as part of a busy school office.

Qualifications

• Must have prior experience in a secretarial/administrative role.
• Excellent communication and liaison skills with staff, parents and external offices.
• Ability to maintain confidentiality and manage multiple tasks efficiently.

Responsibilities

• Coordinate all secretarial and administrative duties for the Secondary Principal.
• Maintain the Principal's calendar and professional communications.
• Arrange substitute teachers for PD days or personal leave and prepare weekly attendance reports.
• Prepare and distribute weekly, monthly and annual reports as required.
• Oversee office management and support staff in a professional, confidential manner.

Skills

Secretarial experience

Communication skills

Diplomacy

Job description

GEMS Education is seeking a skilled office administrator to support the Secondary Principal. The role requires coordinating secretarial functions, maintaining calendars, handling confidential information, and ensuring smooth office operations.

The incumbent will liaise professionally with staff, parents, and the GEMS Corporate Office, manage communications, supervise temporary staff, and produce regular attendance and reporting as part of a busy school office.