Executive Personal Assistant

Tanqeeb; Dubai; On-site; AED 40,000 - 60,000; Part time

Job summary

UAE Valves in Dubai is seeking a Personal Assistant to the Director for a temporary, on-site assignment. You will manage diaries, organize meetings, coordinate travel and prepare basic correspondence, ensuring smooth daily operations for a senior leader.

The role requires up to 1 year of experience, strong administrative skills, and a proactive mindset to support a busy director in an industrial environment.

Qualifications

• Strong Personal Assistance skills including organizing tasks and scheduling.
• Executive Administrative Assistance skills such as preparing documents and coordinating meetings.
• Solid Communication skills with internal and external stakeholders.
• Diary Management skills including scheduling appointments and avoiding conflicts.
• Clerical Skills with filing, data entry and basic office software.

Responsibilities

• Prepare basic correspondence and documents for the Director.
• Maintain records and files; handle phone calls and emails professionally.
• Arrange internal and external meetings and coordinate travel.
• Support follow-up actions and keep the Director briefed and prepared.
• Provide day-to-day administrative support in a Dubai-based on-site role.

Skills

Personal Assistance

Executive Administrative Assistance

Communication

Diary Management

Clerical Skills

Education

Diploma or Bachelor’s degree in business/administration

Job description

Company Description

UAE Valves is a trusted industrial valve supplier serving customers across the Middle East, Africa, and global markets. The company provides engineered valve solutions for oil and gas, power generation, water treatment, petrochemical, marine, and other industrial projects. Its product portfolio includes a wide range of valve types in various high-quality materials, all manufactured to international standards such as API, ASME, EN, AWWA, and ISO. UAE Valves works closely with EPC contractors, consultants, and end users to ensure precise valve selection, technical compliance, and on-time delivery. Team members join a project-focused environment where accuracy, reliability, and service are highly valued.

Role Description

The Personal Assistant to Director role is a temporary, on-site position based in Dubai. In this role, the individual will support the Director with day-to-day administrative tasks, including managing diaries and schedules, organizing meetings, and coordinating travel and appointments. The role involves preparing basic correspondence and documents, maintaining records and files, and handling phone calls and email communications in a professional manner. The personal assistant will also help arrange internal and external meetings, support follow-up actions, and ensure the Director is briefed and prepared. The position is designed for early-career talent with up to 1 year of experience who is eager to learn in a dynamic industrial environment.

Qualifications

Candidates should possess strong Personal Assistance skills, including organizing tasks, prioritizing requests, and providing reliable day-to-day support to a senior leader. Candidates should possess Executive Administrative Assistance skills, such as preparing documents, coordinating meetings, and managing basic reports or presentations. Candidates should possess solid Communication skills, including clear verbal and written communication and a professional, courteous approach with internal and external stakeholders. Candidates should possess effective Diary Management skills, including scheduling appointments, avoiding conflicts, and keeping the Director informed of daily commitments. Candidates should possess essential Clerical Skills, including filing, data entry, document handling, and basic proficiency with office software (e.g., email, word processing, spreadsheets). Additional beneficial qualifications include a diploma or bachelor’s degree in business, administration, or a related field; strong attention to detail; integrity and discretion in handling confidential information; and the ability to work on-site in Dubai with a proactive, service-oriented mindset.