Personal Assistant / Corporate Traveling Officer

ERC International Human Resources Consultancies; Dubai; On-site; AED 134,000 - 201,000; Full time

Job summary

ERC International Human Resources Consultancies in Dubai seeks a proactive Personal Assistant / Corporate Travel Officer to support our executives. You will manage calendars, arrange complex travel, and handle communication across departments, contributing to smooth daily operations.

This role offers growth in a fast-paced agency, with opportunities to develop in recruitment and corporate services while ensuring confidentiality and strategic partnership with senior leadership.

Qualifications

• Experience supporting executives in a fast-paced environment.
• Strong organizational and calendar management skills.
• Proficiency with Microsoft Office Suite and PM tools.
• Excellent communication and stakeholder management.
• Discretion and handling of confidential information.
• Ability to manage travel arrangements and budgeting.

Responsibilities

• Manage the executive's calendar with meetings, travel, and priorities.
• Coordinate all travel arrangements (flights, lodging, itineraries) within policy.
• Prepare and organize meeting documents reflecting the agenda.
• Liaise between executives and internal/external stakeholders.
• Conduct research and compile reports to support decisions.
• Plan and execute corporate events and meetings; handle logistics.
• Maintain confidentiality and discretion in handling sensitive information.
• Utilize tools to track tasks and improve workflows.
• Suggest process improvements to boost efficiency.

Skills

Organizational skills

Communication skills

Office software proficiency

Attention to detail

Problem-solving

Time management

Adaptability

Tools

Microsoft Office Suite

Project management tools

Job description

We are seeking a dynamic and highly organized Personal Assistant / Corporate Traveling Officer to join our esteemed recruitment agency in Dubai, UAE. This role is pivotal in supporting our executives and ensuring the seamless operation of our daily activities. As a Personal Assistant, you will be responsible for managing schedules, coordinating travel arrangements, and facilitating communication across various departments. This position offers an exciting opportunity to work in a fast-paced environment where no two days are the same, allowing you to grow your skills and advance your career.

In our company, we pride ourselves on cultivating a vibrant team culture that values collaboration and innovation. As a Personal Assistant, you will have the chance to interact with a diverse group of professionals, enhancing your networking capabilities and learning from experienced colleagues. With our commitment to training and development, you will receive ongoing support to refine your skills and expand your knowledge in the recruitment industry, positioning you for future career advancement.

Moreover, this role is not just about administrative tasks; it is about being a strategic partner to our executives. You will play a crucial role in organizing corporate travel, ensuring all arrangements align with our business objectives. By effectively managing logistics and schedules, you will contribute to the overall efficiency of our operations, making a significant impact on our agency's success. If you are looking for a role where you can grow, learn, and contribute meaningfully, this is the perfect opportunity for you.

Responsibilities:

1. Manage the executive's calendar by scheduling meetings, appointments, and travel, ensuring efficient time management and prioritization of tasks.
2. Coordinate all travel arrangements, including flights, accommodations, and itineraries, while adhering to budgetary constraints and company policies.
3. Prepare and organize documents for meetings, ensuring all materials are readily available and accurately reflect the agenda.
4. Act as a liaison between executives and internal/external stakeholders, facilitating communication and fostering strong professional relationships.
5. Conduct research and compile reports on various topics as requested, providing valuable insights to support decision-making processes.
6. Assist in the planning and execution of corporate events and meetings, ensuring all logistical aspects are handled smoothly.
7. Maintain confidentiality and handle sensitive information with discretion, upholding the integrity of the executive office.
8. Utilize various software tools to manage tasks, track progress, and streamline workflows, enhancing overall productivity.
9. Continuously seek opportunities to improve office processes and contribute to a culture of efficiency and innovation within the team.

Skills

• Exceptional organizational skills to effectively manage multiple tasks and priorities in a fast-paced environment.
• Strong communication skills, both verbal and written, to interact professionally with stakeholders at all levels.
• Proficiency in office software tools, including Microsoft Office Suite and project management applications.
• Attention to detail to ensure accuracy in scheduling, documentation, and reporting.
• Problem-solving skills to address challenges and find effective solutions quickly.
• Time management abilities to prioritize tasks and meet deadlines efficiently.
• Adaptability to thrive in a dynamic work environment and respond to changing demands.