Executive Operations Assistant

AtkinsRéalis Group; Dubai; On-site; AED 78,000 - 123,000; Full time

Benefits offered by this job

Life insurance

Medical insurance

Annual leave

Discretionary bonus

Annual flight contribution

Transportation & housing allowances

Employee Wellbeing Program

Job summary

AtkinsRéalis in Dubai is seeking a motivated Emirati citizen to join as Operations Admin Support. This role provides essential administrative and organizational support to the Operations Manager and Advisory SLT, ensuring smooth day-to-day business operations in a fast-paced environment.

The role involves diary management, coordinating meetings and events, onboarding new starters with HR/IT/Facilities, and preparing reports and presentations.

Qualifications

• Experience supporting senior leaders or directors.
• Strong organizational and time management skills.
• Proficient in MS Office 365 (Outlook, Teams, Word, Excel, PowerPoint).
• Handle sensitive information with discretion.
• Experience coordinating travel and onboarding processes.

Responsibilities

• Provide day-to-day administrative support to the Operations Manager and CS&A Leadership team.
• Coordinate team meetings, Community Sessions, workshops as needed.
• Assist with onboarding activities for new starters, including coordination with HR, IT, and Facilities teams.
• Support the preparation and formatting of documents, reports, proposals, and presentations.
• Coordinate office administration requirements, including stationery, meeting room management, and general office support.
• Raise and monitor office, facilities, and IT support requests where required.
• Assist with ad hoc operational and administrative tasks as required.
• Build positive working relationships across the business.
• Liaise with internal departments including Admin Team, HR, IT, Facilities, and Procurement.
• Manage complex calendars and diaries as needed for the leadership team
• Coordinate meetings, appointments, and business commitments, ensuring schedules are effectively managed.
• Arrange internal and external meetings, including room bookings, meeting invitations, catering, and preparation of meeting materials.
• Support the preparation of presentations, agendas, etc. as needed.
• Act as a key point of contact between leadership and internal/external stakeholders.
• Prepare and coordinate travel arrangements, including flights, accommodation, visas,

Skills

Organization

Communication

Time management

Discretion

Executive support

Tools

MS Office 365

Job description

AtkinsRéalis in Dubai is seeking a motivated Emirati citizen to join as Operations Admin Support. This role provides essential administrative and organizational support to the Operations Manager and Advisory SLT, ensuring smooth day-to-day business operations in a fast-paced environment.

The role involves diary management, coordinating meetings and events, onboarding new starters with HR/IT/Facilities, and preparing reports and presentations.