Operations Admin & Executive Support Specialist

slihrms; Dubai; On-site; AED 120,000 - 180,000; Full time

Benefits offered by this job

Tax-free salary

Life insurance coverage

Medical insurance

Annual leave balance

Company gratuity scheme

Discretionary bonus program

Annual flight contribution

Transportation & housing allowances

Employee Wellbeing Program

Job summary

AtkinsRéalis seeks an Emirati citizen to join as Operations Admin Support, providing administrative and organizational support to the Operations Manager and SLT, ensuring smooth day-to-day operations, diary management, travel arrangements, and executive support in a fast-paced environment.

You will coordinate meetings, onboarding, document preparation, office coordination, and liaise with HR/IT/Facilities, building trusted relationships while handling sensitive information with discretion.

Qualifications

• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Ability to manage multiple priorities and work independently.
• Experience supporting senior leaders or directors.
• Experience supporting operational activities.
• Proficient with Microsoft Office 365 (Outlook, Teams, Word, Excel, PowerPoint).

Responsibilities

• Provide day-to-day administrative support to the Operations Manager & CS&A Leadership team.
• Coordinate team meetings, Community Sessions, workshops as needed.
• Assist with onboarding activities for new starters, including coordination with HR, IT, and Facilities teams.
• Support the preparation and formatting of documents, reports, proposals, and presentations.
• Coordinate office administration requirements, including stationery, meeting room management, and general office support.
• Raise and monitor office, facilities, and IT support requests where required.
• Assist with ad hoc operational and administrative tasks as required.
• Build positive working relationships across the business.
• Liaise with internal departments including Admin Team, HR, IT, Facilities, and Procurement.
• Manage complex calendars and diaries for leadership.
• Coordinate meetings, appointments, and business commitments, ensuring schedules are effectively managed.
• Arrange internal and external meetings, including room bookings, invitations, catering, and materials.
• Support preparation of presentations, agendas, etc., as needed.
• Act as a key point of contact between leadership and internal/external stakeholders.
• Prepare and coordinate travel arrangements, including flights, accommodation, visas.

Skills

Organization

Time management

Communication

MS Office 365

Discretion

Senior leadership support

Operations support

Tools

Outlook

Teams

Word

Excel

PowerPoint

Job description

AtkinsRéalis seeks an Emirati citizen to join as Operations Admin Support, providing administrative and organizational support to the Operations Manager and SLT, ensuring smooth day-to-day operations, diary management, travel arrangements, and executive support in a fast-paced environment.

You will coordinate meetings, onboarding, document preparation, office coordination, and liaise with HR/IT/Facilities, building trusted relationships while handling sensitive information with discretion.