Executive Admin & Operations Coordinator

Atkins Realis Group; Dubai; On-site; AED 150,000 - 210,000; Full time

Benefits offered by this job

Life insurance

Medical insurance

Annual leave

Company gratuity scheme

Discretionary bonus program

Annual flight contribution

Transportation allowance

Housing allowance

Employee Wellbeing Program

Job summary

Atkins Realis Group in Dubai seeks an experienced administrator to support the Operations Manager and C-suite leadership, handling calendars, meetings, onboarding, and documentation. You will coordinate cross-departmental activities, prepare presentations, and arrange travel while maintaining discretion with sensitive information; a proactive, independent worker with strong MS Office skills will thrive.

Join a team that values organized processes, reliability, and proactive communication to keep

Qualifications

• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Experience supporting senior leaders or directors.
• Experience supporting operational activities.

Responsibilities

• Provide day-to-day administrative support to leadership.
• Coordinate team meetings and manage calendars.
• Assist with onboarding and HR IT and facilities coordination.
• Prepare documents, reports, proposals, and presentations.
• Coordinate travel arrangements and meeting logistics.
• Liaise with internal departments and stakeholders.
• Support office administration and facilities requests.
• Build positive working relationships across the business.

Skills

Organizational skills

Time management

Communication

Interpersonal skills

Executive support

Multitasking

Discretion

Tools

MS Office 365 (Outlook, Teams, Word, Excel, PowerPoint)

Job description

Atkins Realis Group in Dubai seeks an experienced administrator to support the Operations Manager and C-suite leadership, handling calendars, meetings, onboarding, and documentation. You will coordinate cross-departmental activities, prepare presentations, and arrange travel while maintaining discretion with sensitive information; a proactive, independent worker with strong MS Office skills will thrive.

Join a team that values organized processes, reliability, and proactive communication to keep