Admin Assistant

AtkinsRéalis Group; Dubai; On-site; AED 78,000 - 123,000; Full time

Benefits offered by this job

Life insurance

Medical insurance

Annual leave

Discretionary bonus

Annual flight contribution

Transportation & housing allowances

Employee Wellbeing Program

Job summary

AtkinsRéalis in Dubai is seeking a motivated Emirati citizen to join as Operations Admin Support. This role provides essential administrative and organizational support to the Operations Manager and Advisory SLT, ensuring smooth day-to-day business operations in a fast-paced environment.

The role involves diary management, coordinating meetings and events, onboarding new starters with HR/IT/Facilities, and preparing reports and presentations.

Qualifications

• Experience supporting senior leaders or directors.
• Strong organizational and time management skills.
• Proficient in MS Office 365 (Outlook, Teams, Word, Excel, PowerPoint).
• Handle sensitive information with discretion.
• Experience coordinating travel and onboarding processes.

Responsibilities

• Provide day-to-day administrative support to the Operations Manager and CS&A Leadership team.
• Coordinate team meetings, Community Sessions, workshops as needed.
• Assist with onboarding activities for new starters, including coordination with HR, IT, and Facilities teams.
• Support the preparation and formatting of documents, reports, proposals, and presentations.
• Coordinate office administration requirements, including stationery, meeting room management, and general office support.
• Raise and monitor office, facilities, and IT support requests where required.
• Assist with ad hoc operational and administrative tasks as required.
• Build positive working relationships across the business.
• Liaise with internal departments including Admin Team, HR, IT, Facilities, and Procurement.
• Manage complex calendars and diaries as needed for the leadership team
• Coordinate meetings, appointments, and business commitments, ensuring schedules are effectively managed.
• Arrange internal and external meetings, including room bookings, meeting invitations, catering, and preparation of meeting materials.
• Support the preparation of presentations, agendas, etc. as needed.
• Act as a key point of contact between leadership and internal/external stakeholders.
• Prepare and coordinate travel arrangements, including flights, accommodation, visas,

Skills

Organization

Communication

Time management

Discretion

Executive support

Tools

MS Office 365

Job description

Job Description

Overview

We are looking for a qualified Emirati Citizen to join us into, Operations Admin Support will provide administrative and organizational support to the Operations Manager and the Advisory SLT, helping ensure the smooth day-to‑day running of the business. The role combines traditional Operations admin support, including business administration, providing support to the team on operational queries, operational coordination activities, diary management and executive support. The successful candidate will help manage schedules, meetings, travel arrangements, reporting, team administration, and office coordination while maintaining a professional and confidential approach. This is an excellent opportunity for an organized and proactive individual who enjoys working in a fast-paced professional environment and supporting senior leaders

Your role

• Provide day-to-day administrative support to the Operations Manager & CS&A Leadership team

• Coordinate team meetings, Community Sessions, workshops as needed.

• Assist with onboarding activities for new starters, including coordination with HR, IT, and Facilities teams.

• Support the preparation and formatting of documents, reports, proposals, and presentations.

• Coordinate office administration requirements, including stationery, meeting room management, and general office support.

• Raise and monitor office, facilities, and IT support requests where required.

• Assist with ad hoc operational and administrative tasks as required.

• Build positive working relationships across the business.

• Liaise with internal departments including Admin Team, HR, IT, Facilities, and Procurement.

• Manage complex calendars and diaries as needed for the leadership team

• Coordinate meetings, appointments, and business commitments, ensuring schedules are effectively managed.

• Arrange internal and external meetings, including room bookings, meeting invitations, catering, and preparation of meeting materials.

• Support the preparation of presentations, agendas, etc. as needed.

• Act as a key point of contact between leadership and internal/external stakeholders.

• Prepare and coordinate travel arrangements, including flights, accommodation, visas,

About you

• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Ability to manage multiple priorities and work independently.
• Good working knowledge of Microsoft Office 365, including Outlook, Teams, Word, Excel, and PowerPoint.
• Handle sensitive information with discretion.
• Experience supporting senior leaders or directors.
• Experience supporting on operational activities

Rewards & benefits

Explore the rewards and benefits that help you thrive – at every stage of your life and your career.

This includes:

• Tax-free salary.
• Life insurance coverage.
• Medical insurance.
• Annual leave balance.
• Company gratuity scheme.
• Discretionary bonus program.
• Annual flight contribution.
• Transportation & housing allowances.
• Employee Wellbeing Program: 24/7 access to specialists in finance, legal matters, familycare, personal health, fitness, and nutrition.

Seize every opportunity to sharpen your skills, expand your expertise, and be recognized for the impact you make.

About AtkinsRéalis

We’re AtkinsRéalis, a world-class engineering services and nuclear organization. We connect people, data and technology to transform the world’s infrastructure and energy systems. Together, with our industry partners and clients, and our global team of consultants, designers, engineers and project managers, we can change the world. We’re committed to leading our clients across our various end markets to engineer a better future for our planet and its people.

Find out more.

Worker Type

Employee

Job Type

Regular

At AtkinsRéalis_, we seek to hire individuals with diverse characteristics, backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences. _