Executive Office & Travel Coordinator

WorleyParsons Arabia Limited Co; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

WorleyParsons Arabia Limited Co. in Dubai seeks an experienced office management professional to oversee day-to-day operations, supervise staff, and coordinate clerical and executive support across field locations.

The role involves managing timesheets, travel arrangements, budgets, and finance-related reporting while supporting cost control and procurement activities for a dynamic energy services environment.

Responsibilities

• Responsible for the day to day operation of office management
• supervise personnel for the benefits department and secretVerdana staff
• coordination of clerical support staff and executive secretary offices
• Training and evaluation of secretVerdana staff
• coordinate relocation of field staff to remote site locations
• Management of staff timesheets
• per diem
• expense reports
• utilities
• telephones and billings for housing accommodations
• coordinate and administer the travel program for all WORLEY management and employees
• monitor and issue cost savings reports for corporate review
• Organize contract files
• edit and maintain financial reports
• control inventory and supplies
• publish monthly reports
• oversee accounts payable and receivable
• assist in preparation of annual budgets and monitor cost of operations
• production of proposals
• bid packages
• contracts
• specifications
• Handle conferences
• meeting air travel and accommodations for domestic travel

Job description

WorleyParsons Arabia Limited Co. in Dubai seeks an experienced office management professional to oversee day-to-day operations, supervise staff, and coordinate clerical and executive support across field locations.

The role involves managing timesheets, travel arrangements, budgets, and finance-related reporting while supporting cost control and procurement activities for a dynamic energy services environment.