Executive Office Administrator & Receptionist

HyperMedia Dubai; Dubai; On-site; AED 67,000 - 123,000; Full time

Job summary

HyperMedia Dubai is seeking an Office Administrator and Receptionist to be the first point of contact for visitors and company communications, while coordinating daily office operations. You will provide administrative support to the Executive Team and assist HR with employee insurance, visa processing, onboarding, and internal events, leveraging MS Office tools to manage calendars, emails, and records.

This role combines front-desk duties with back-office coordination, demanding professional

Qualifications

• AI for productivity
• Microsoft Office suite proficiency
• Calendar management and scheduling
• Data entry and recordkeeping
• Confidential information handling
• Courier and vendor coordination
• Insurance administration familiarity
• Support for HR onboarding and events

Responsibilities

• Act as primary point of contact for calls, emails, and visitors.
• Monitor the general company email inbox and direct inquiries to relevant departments.
• Handle company phone calls and mobile communications; relay messages promptly.
• Coordinate daily office activities and implement efficient administrative procedures.
• Monitor office supplies and arrange replenishment.
• Assist with petty cash requests and maintain supporting records.
• Arrange and track courier collections and deliveries.
• Coordinate driver schedules and transport requests.
• Liaise with building management regarding access cards, parking, maintenance, and NOCs.
• Maintain accurate administrative records and handle confidential information with discretion.
• Provide administrative support to the Executive Team and assist HR with onboarding tasks.
• Assist with employee insurance administration and visa processing under HR guidance.
• Support planning and coordination of internal employee events.

Job description

HyperMedia Dubai is seeking an Office Administrator and Receptionist to be the first point of contact for visitors and company communications, while coordinating daily office operations. You will provide administrative support to the Executive Team and assist HR with employee insurance, visa processing, onboarding, and internal events, leveraging MS Office tools to manage calendars, emails, and records.

This role combines front-desk duties with back-office coordination, demanding professional