Dynamic Office & Reception Coordinator

W Group; Dubai; On-site; AED 50,000 - 80,000; Full time

Job summary

W Group, with offices in Dubai, is seeking an organized Office Administrator to manage front-desk communications and daily office operations. You will serve as the primary contact for calls, emails, and visitors and ensure smooth routing of correspondence.

You will coordinate office activities, arrange couriers, liaise with building management, and support HR with employee insurance, onboarding and events. Experience with AI tools is a plus.

Qualifications

• Proficiency in Microsoft Office, particularly Outlook, Word and Excel.
• Strong data entry, recordkeeping and electronic filing skills.
• Basic petty cash procedures knowledge.
• Familiarity with employee insurance administration.
• Comfortable using digital and AI tools to improve efficiency.

Responsibilities

• Act as primary point of contact for calls, emails and visitors.
• Monitor the general company inbox and route correspondence.
• Coordinate daily office activities and office supplies.
• Arrange courier collections, deliveries and driver schedules.
• Liaise with building management on access cards, parking and NOCs.
• Assist HR with employee insurance, onboarding and internal events.

Skills

Data entry

Petty cash procedures

Employee insurance administration

AI tools familiarity

MS Office proficiency

Tools

Microsoft Office Suite

Outlook

Word

Excel

Job description

W Group, with offices in Dubai, is seeking an organized Office Administrator to manage front-desk communications and daily office operations. You will serve as the primary contact for calls, emails, and visitors and ensure smooth routing of correspondence.

You will coordinate office activities, arrange couriers, liaise with building management, and support HR with employee insurance, onboarding and events. Experience with AI tools is a plus.