Executive Front Office Admin Coordinator

Al Rostamani Group of Companies LLC; Dubai; On-site; AED 67,000 - 112,000; Full time

Job summary

Al Rostamani Communications is seeking a capable front office administrator to support daily office operations and secretarial tasks. You will manage calls, calendars, and correspondence, and assist in seminars and database management for various business units.

The role requires 1-2 years of admin experience, strong English communication, and a high level of discretion. You will collaborate with AUH, UAE AF&AD, and MAF staff as part of a multi-national team.

Qualifications

• Bachelor degree or Diploma required.
• 1-2 years of experience in secretariat/administration.
• Good English and communication skills.
• High degree of confidentiality.
• Ability to compose routine correspondence and reports.
• Ability to operate standard office equipment.

Responsibilities

• - Attend all incoming telephone calls and direct to customers; take messages.
• - Maintain GM’s calendar and contact list.
• - Database creation for various business segments as required by Business Unit Managers.
• - Prepare/dispatch mailers in coordination with BU Managers and Sales staff.
• - Handling pre-seminar and post-seminar activities (invitations, registration forms, feedback forms, database, follow-up).
• - Direct customer queries to concerned technical/sales personnel.
• - Coordinate with AUH Branch, UAE AF&AD Staff, and MAF Staff.
• - Provide support to the Sales Team with payment follow-up, cheques collection.
• - Distribution of mails/faxes, Filing, manage movement Out register.
• - Maintain Attendance Register and report to FM/GM.
• - Responsible for Hotel/Visa arrangements.
• - Handling Courier, stationary requirements.
• - Assist in day-to-day office administration.
• - Coordinating with GHRD for staff related matters.

Skills

Computer applications

English communication

Interpersonal skills

Confidentiality

Coordination skills

Education

Bachelor degree/Diploma

Tools

MS Office

Job description

Al Rostamani Communications is seeking a capable front office administrator to support daily office operations and secretarial tasks. You will manage calls, calendars, and correspondence, and assist in seminars and database management for various business units.

The role requires 1-2 years of admin experience, strong English communication, and a high level of discretion. You will collaborate with AUH, UAE AF&AD, and MAF staff as part of a multi-national team.