Receptionist UAEN (Part-Time)

Al Rostamani Group of Companies LLC; Dubai; On-site; AED 67,000 - 112,000; Full time

Job summary

Al Rostamani Communications is seeking a capable front office administrator to support daily office operations and secretarial tasks. You will manage calls, calendars, and correspondence, and assist in seminars and database management for various business units.

The role requires 1-2 years of admin experience, strong English communication, and a high level of discretion. You will collaborate with AUH, UAE AF&AD, and MAF staff as part of a multi-national team.

Qualifications

• Bachelor degree or Diploma required.
• 1-2 years of experience in secretariat/administration.
• Good English and communication skills.
• High degree of confidentiality.
• Ability to compose routine correspondence and reports.
• Ability to operate standard office equipment.

Responsibilities

• - Attend all incoming telephone calls and direct to customers; take messages.
• - Maintain GM’s calendar and contact list.
• - Database creation for various business segments as required by Business Unit Managers.
• - Prepare/dispatch mailers in coordination with BU Managers and Sales staff.
• - Handling pre-seminar and post-seminar activities (invitations, registration forms, feedback forms, database, follow-up).
• - Direct customer queries to concerned technical/sales personnel.
• - Coordinate with AUH Branch, UAE AF&AD Staff, and MAF Staff.
• - Provide support to the Sales Team with payment follow-up, cheques collection.
• - Distribution of mails/faxes, Filing, manage movement Out register.
• - Maintain Attendance Register and report to FM/GM.
• - Responsible for Hotel/Visa arrangements.
• - Handling Courier, stationary requirements.
• - Assist in day-to-day office administration.
• - Coordinating with GHRD for staff related matters.

Skills

Computer applications

English communication

Interpersonal skills

Confidentiality

Coordination skills

Education

Bachelor degree/Diploma

Tools

MS Office

Job description

Every employee at Al Rostamani Group plays a role in making a real difference to the business and our customers. We care for our employees by offering them meaningful and purposeful work and an opportunity to grow, learn, contribute and succeed. Today, the Al Rostamani Group has come a long way since its birth in 1957. Our group has grown steadfastly with the guiding principles of Commitment, Care & Vision, alongside a strong sense of active involvement in the community. We are a well-diversified group, with a key presence in industries such as General Trading, Automobiles and Heavy Equipment, Travel, Foreign Exchange, Financial Services, Property Management, Construction, Infrastructure Development and Information Technology Services. Our Group employs approximately 2000 people from 41 different nationalities, which contributes to our multicultural and multi-national environment.

Al Rostamani Communications is a leading IT & Telecommunication Solutions Provider and Systems Integrator, offering Innovative, Integrated Technology Solutions and Professional Services to customers in UAE and other GCC countries.

Job Purpose

To handle the smooth functioning of the front office of ARC.

Job Responsibilities

- Attend all the incoming telephone calls and direct to the customers & take messages

- Maintain GM’s calendar and maintain Contact List of GM

- Database creation for various business segments as required by the Business Unit Managers

- Prepare/dispatching mailers in coordination with the Business Unit Managers and Sales staff

- Handling pre-seminar activities and post seminar activities (Preparing invitation cards, registration forms, feedback forms, database preparation, and follow-up)

- Directing customer queries to concerned technical/sales personnel

- Coordinate with AUH Branch, UAE AF&AD Staff, and MAF Staff

- Provide support to the Sales Team by way of payment follow-up, cheques collection

- Distribution of mails/faxes, Filing, manage movement Out register

- Maintain and monitor Attendance Register and report to FM/GM

- Responsible for Hotel/Visa arrangements

- Handling Courier, stationary requirement

- Assist in Day-to-day office administration

- Coordinating with GHRD for staff related matters

Job Requirements

Qualifications

- Bachelor degree/Diploma

Experience

- 1 - 2 years’ of experience in secretariat/administration

Knowledge & Skills

- Computer applications skills

- Good English and Communication skills (verbal and written)

- Good interpersonal skills and be Presentable and pleasant

- High degree of confidentiality

- Ability to compose routine correspondence and reports

- Ability to operate standard office equipment

- Good coordinating skills

At Al Rostamani Group, we seek talented people who work hard to achieve great things. We consider not only your skills and experience, but also your passion for the role, your desire to learn and how well you align with our core values of care, commitment and vision.