Receptionist UAEN (Part-Time)

AL Rostamani Group LLC.; Dubai; On-site; AED 48,000 - 72,000; Full time

Job summary

Al Rostamani Group of Companies LLC is seeking a capable Secretariat/Administration professional to handle front-office duties and ensure smooth office operations in Dubai. The role supports senior executives, maintains calendars, manages communications, and coordinates with multiple business units to streamline processes.

The candidate should have 1–2 years’ experience, strong English communication, and a discreet approach to confidential information, with good interpersonal skills for a

Qualifications

• 1–2 years of experience in secretariat/administration.
• Good English and communication skills, verbal and written.
• Strong interpersonal and presentable appearance.
• High degree of confidentiality in handling information.
• Ability to compose routine correspondence and reports.
• Ability to operate standard office equipment.

Responsibilities

• Attend all incoming telephone calls and direct to customers; take messages.
• Maintain GM’s calendar and contact list as required.
• Create databases for business units and manage mailing lists.
• Prepare and dispatch mailers in coordination with sales staff.
• Coordinate pre- and post-seminar activities and invitations.
• Direct customer queries to technical or sales staff.
• Coordinate with AUH Branch and MAF staff as needed.
• Support Sales by handling payments follow-up and cheques collection.
• Distribute mails/faxes and maintain filing and attendance records.
• Assist in day-to-day office administration and staff matters.

Skills

Secretariat/administration

English communication

Interpersonal skills

Confidentiality

Office equipment

Job description

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Company: Al Rostamani Group of Companies LLC

Every employee at Al Rostamani Group plays a role in making a real difference to the business and our customers. We care for our employees by offering them meaningful and purposeful work and an opportunity to grow, learn, contribute and succeed. Today, the Al Rostamani Group has come a long way since its birth in 1957. Our group has grown steadfastly with the guiding principles of Commitment, Care & Vision, alongside a strong sense of active involvement in the community. We are a well-diversified group, with a key presence in industries such as General Trading, Automobiles and Heavy Equipment, Travel, Foreign Exchange, Financial Services, Property Management, Construction, Infrastructure Development and Information Technology Services. Our Group employs approximately 2000 people from 41 different nationalities, which contributes to our multicultural and multi-national environment.

Al Rostamani Communications is a leading IT & Telecommunication Solutions Provider and Systems Integrator, offering Innovative, Integrated Technology Solutions and Professional Services to customers in UAE and other GCC countries.

To handle the smooth functioning of the front office of ARC.

Job Responsibilities

• Attend all the incoming telephone calls and direct to the customers & takemessages
• Maintain GM’s calendar and maintain Contact List of GM
• Database creation for various business segments as required by the Business Unit Managers
• Prepare/dispatching mailers in coordination with the Business Unit Managers and Sales staff
• Handling pre-seminar activities and post seminar activities (Preparing invitation cards, registration forms, feedback forms, database preparation, and follow-up)
• Directing customer queries to concerned technical/sales personnel
• Coordinate with AUH Branch, UAE AF&AD Staff, and MAF Staff
• Provide support to the Sales Team by way of payment follow-up, cheques collection
• Distribution of mails/faxes, Filing, manage movement Out register
• Maintain and monitor Attendance Register and report to FM/GM
• Responsible for Hotel/Visa arrangements
• Handling Courier, stationary requirement
• Assist in Day-to-day office administration
• Coordinating with GHRD for staff related matters

Job Requirements

Qualifications

Experience

• 1 - 2 years’ of experience in secretariat/administration

Knowledge & Skills

• Computer applications skills
• Good English and Communication skills (verbal and written)
• Good interpersonal skills and be Presentable and pleasant
• High degree of confidentiality
• Ability to compose routine correspondence and reports
• Ability to operate standard office equipment

At Al Rostamani Group, we seek talented people who work hard to achieve great things. We consider not only your skills and experience, but also your passion for the role, your desire to learn and how well you align with our core values of care, commitment and vision.