Executive Assistant - Group CEO Office

RAKBANK; Dubai; On-site; AED 134,000 - 246,000; Full time

Job summary

Rakbank is seeking an experienced Executive Assistant to support the Group CEO Office in Dubai. The role involves managing calendars, coordinating travel, and facilitating high-level communications within a fast-paced banking environment.

The ideal candidate will have 3–5 years of executive administrative experience, excellent discretion, and strong written and verbal communication skills. This position offers exposure to senior leadership and professional development in Dubai’s banking sector.

Qualifications

• A university degree or equivalent qualification is required.
• Approximately three to five years of experience in executive administration or similar roles.
• Experience supporting senior executives and working in a structured corporate environment is preferred.
• Strong written and verbal communication, discretion, and confidentiality are essential.

Responsibilities

• Manage the Group CEO's calendar, appointments, meetings, and priorities.
• Coordinate domestic and international travel, itineraries, and related admin tasks.
• Organize meetings with senior management, departments, and external stakeholders.
• Prepare agendas, briefing documents, and follow-up actions.
• Draft and edit reports, presentations, and official documents.
• Maintain confidential records and structured filing systems.

Skills

Executive calendar management

CEO office administration

Executive scheduling

Travel coordination

Meeting coordination

Document editing

Email management

Confidential records management

Time management

Stakeholder communication

Microsoft Office

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Job description

Executive Assistant - Group CEO Office

Job Snapshot

Role: Executive Assistant - Group CEO Office

Location: Dubai, United Arab Emirates

Industry: Banking

Function: Secretary-Executive Assistant

Experience: 3-5 years in an administrative, executive support, or secretarial role

Job Type: Full-time

Position Overview

Executive Assistant - Group CEO Office in Dubai, United Arab Emirates is a Banking opportunity for an experienced administrative professional capable of supporting senior executive leadership in a fast-paced corporate environment. Rakbank is hiring a highly organized Executive Assistant to coordinate the Group CEO 's schedule, communications, meetings, travel, documentation, confidential records, and special assignments while helping the CEO Office operate efficiently and professionally.

Job Details

Country: United Arab Emirates

City: Dubai

Industry: Banking

Function: Secretary-Executive Assistant

Salary: 12000-22000 Estimated salary range based on similar jobs in the job city; please confirm the final offer with the employer.

Gender: Any

Candidate Nationality: Any

Job Type: Full-time

Role Context

The Executive Assistant - Group CEO Office provides high-level administrative and coordination support at the center of executive decision-making. The position requires sound judgment, discretion, organization, and communication because it involves sensitive information, senior-level meetings, correspondence, competing priorities, and interactions with internal and external stakeholders. By maintaining a structured executive calendar, preparing accurate documentation, coordinating travel and meetings, and following through on administrative actions, the Executive Assistant helps the Group CEO and wider office remain focused on strategic priorities. Reliable execution in this role contributes directly to executive efficiency and the smooth functioning of senior management activities.

Key Responsibilities

• Manage the Group CEO 's calendar, appointments, meetings, commitments, and scheduling priorities.
• Coordinate domestic and international travel arrangements, itineraries, accommodation, transportation, and related administrative requirements.
• Organize meetings involving senior management, internal departments, external stakeholders, and business partners.
• Prepare meeting agendas, supporting materials, briefing documents, and follow-up actions where required.
• Monitor executive schedules carefully and resolve timing conflicts while maintaining appropriate priorities.
• Handle incoming and outgoing correspondence, emails, telephone communications, and other executive office communications professionally.
• Draft, review, format, and edit reports, presentations, letters, memoranda, and official documents.
• Maintain structured filing and document management systems for confidential executive records.
• Protect sensitive business, executive, employee, and stakeholder information by applying a consistently high level of discretion.
• Compile information and data required for reports, management discussions, presentations, or executive decision-making.
• Track meeting actions and coordinate with relevant teams to support timely completion of outstanding requirements.
• Assist with special projects, management initiatives, research tasks, and time-sensitive assignments undertaken by the Group CEO 's Office.
• Provide administrative assistance to other members of the CEO Office when workload or business priorities require support.
• Coordinate executive events, leadership meetings, visitor arrangements, and associated logistics.
• Maintain accurate contact information, meeting records, schedules, correspondence, and administrative documentation.
• Anticipate upcoming requirements and prepare information or arrangements before they become urgent.
• Adapt quickly when priorities, schedules, or executive requirements change at short notice.
• Maintain professional communication standards when representing the Group CEO 's Office internally and externally.

The Executive Assistant will frequently coordinate across different departments and should be comfortable following up with stakeholders while maintaining professional relationships and executive office protocols.

Ideal Profile

Candidates should hold a university degree or an equivalent recognized qualification. Approximately three to five years of experience in executive administration, secretarial services, office coordination, or a comparable administrative position is required. Experience supporting senior executives or working within a structured corporate environment would be particularly relevant. The role suits someone who is highly organized and capable of managing several assignments simultaneously without losing accuracy or confidentiality. Strong written and verbal communication skills are essential, along with the confidence to interact professionally with executives, employees, visitors, business partners, and other stakeholders. Candidates should demonstrate excellent judgment when handling sensitive information and be comfortable working with matters that require discretion. A proactive approach to solving scheduling, documentation, coordination, and administrative challenges will be important. The successful candidate should also be adaptable, dependable, service-oriented, and able to remain composed when priorities change or urgent executive requirements arise.

Skills Set

• Executive calendar management
• CEO office administration
• Executive scheduling
• Travel coordination
• Meeting coordination
• Agenda preparation
• Executive correspondence
• Email management
• Telephone communication
• Report preparation
• Presentation preparation
• Document editing
• Confidential records management
• Filing systems
• Data compilation
• Meeting follow-up
• Action tracking
• Executive event coordination
• Special project support
• Microsoft Office
• Office productivity software
• Document management
• Administrative coordination
• Stakeholder communication
• Time management
• Priority management
• Confidentiality
• Executive office protocol
• Problem solving
• Business communication

Why Join Us

This position offers direct exposure to the executive leadership environment of a major Dubai Banking organization and provides valuable experience in senior-level coordination, corporate communication, and executive office management. Supporting the Group CEO 's Office gives the successful candidate visibility across different areas of the bank and opportunities to strengthen executive administration, stakeholder management, communication, and organizational skills. Dubai 's established banking and financial services market also provides a strong professional environment for experienced executive support specialists seeking stability and longer-term career progression.

About the Company

Rakbank is a UAE banking institution serving individuals and businesses through retail, business, corporate, digital, and wealth management services. Its operations combine customer-focused banking, technology, professional governance, and experienced leadership to support clients across Dubai and the wider United Arab Emirates.