Executive Co-ordinator

The Bussola Group; Dubai; Hybrid; AED 70,000 - 100,000; Full time

Job summary

The Bussola Group is seeking an Executive Coordinator to support both executive administration and recruitment operations in a hybrid Dubai office. The role blends calendar management, travel arrangements, and sourcing candidates across aviation, cabin crew, events, and hospitality.

Ideal for someone with 2–4 years combined experience, strong English communication, discretion, and proficiency in MS Office and ATS/CRM. Dubai-based candidates are preferred and immediate availability is a plus.

Qualifications

• 2–4 years combined experience in executive support and recruitment coordination.
• Highly organized with strong attention to detail.
• Excellent written and verbal English communication.
• Discretion handling confidential/executive matters.
• Proficient in MS Office; ATS/CRM experience is a plus.
• Based in Dubai, immediately available preferred.

Responsibilities

• Manage calendar, meeting scheduling, and correspondence for the executive.
• Arrange travel and prepare related documentation.
• Draft reports, presentations, and briefing notes.
• Handle confidential information with discretion and professionalism.
• Coordinate follow-ups and track action items.
• Source and screen candidates across aviation, cabin crew, events, and hospitality.
• Conduct initial CV screening and phone/video pre-qualification.
• Manage and update the candidate database/ATS.
• Coordinate and schedule interviews between candidates and clients.
• Support job postings and general recruitment administration.
• Handle day-to-day office coordination, filing, and correspondence.
• Support ad hoc administrative and business tasks as the company grows.

Skills

Executive support

Recruitment coordination

English communication

Attention to detail

Tools

MS Office

ATS/CRM

Job description

Executive Coordinator — Recruitment & Administration | The Bussola Group
Dubai, UAE | Full-time

About the Role

The Bussola Group is looking for a versatile Executive Coordinator to support both executive-level administration and day-to-day recruitment operations. This hybrid role suits someone who is equally comfortable managing an executive's schedule and correspondence as they are sourcing and screening candidates — ideal for someone early-to-mid career who wants broad exposure across both functions in a growing consultancy.

Key Responsibilities

Executive Support

• Manage calendar, meeting scheduling, and correspondence for the executive
• Arrange travel and prepare related documentation
• Draft reports, presentations, and briefing notes as needed
• Handle confidential information with discretion and professionalism
• Coordinate follow-ups and track action items from meetings and calls

Recruitment Coordination

• Source and screen candidates across aviation, cabin crew, events, and hospitality roles
• Conduct initial CV screening and phone/video pre-qualification
• Manage and update the candidate database/ATS
• Coordinate and schedule interviews between candidates and clients
• Support job postings and general recruitment administration

General Office Support

• Handle day-to-day office coordination, filing, and correspondence
• Support ad hoc administrative and business tasks as the company grows

Requirements

• 2 -4 years combined experience in executive support/administration and recruitment coordination or sourcing (agency or in-house)
• Highly organized with strong attention to detail and ability to manage competing priorities
• Excellent written and verbal English communication skills
• High discretion when handling confidential/executive matters
• Proficient in MS Office; ATS/CRM experience is a plus
• Polished, professional presentation for client-facing coordination
• Prior exposure to aviation, hospitality, events or healthcarerecruitment is an advantage
• Based in Dubai, immediately available preferred

What We Offer

• Broad, hands-on exposure across executive operations and recruitment
• Opportunity to grow with a specialized boutique consultancy across multiple verticals
• Dynamic, fast-paced environment with room to take on more responsibility as the business scales