Business Support Coordinator – Multinational Professional Services Organisation

Gateworth Group; Abu Dhabi Emirate; On-site; AED 179,000 - 201,000; Full time

Job summary

Gateworth Group is supporting a multinational professional services organisation in Abu Dhabi by recruiting a Business Support Coordinator to deliver seamless office administration and dedicated support to senior stakeholders.

The role covers travel and visa arrangements, meeting coordination, document preparation, CRM updates, and cross-office collaboration. A 2–3 year background in administration and strong MS Office skills are required, in a fast‑paced, collaborative environment.

Qualifications

• At least 2–3 years in administration, office coordination or business support.
• Exceptional organisational skills with ability to manage competing priorities.
• Proficient in Word, Outlook, PowerPoint and Excel.
• Personable and capable of building effective relationships at all levels.

Responsibilities

• Provide comprehensive administrative support to senior stakeholders and business units.
• Deliver front-of-house and office administration support, including meeting coordination.
• Coordinate travel, accommodation and visa arrangements for Directors.
• Arrange internal/external meetings, training sessions, events and conferences.
• Prepare and manage documents, presentations and reports.
• Maintain filing systems and company records; manage CRM and internal systems.
• Support finance administration, including expenses and vendor management.
• Assist with onboarding, offboarding and office initiatives.
• Collaborate with colleagues across offices to ensure consistent service.

Skills

Administrative support

Office coordination

Relationship building

Tools

Microsoft Office

Job description

Position: Business Support Coordinator – Multinational Professional Services Organisation

Compensation: AED 16,000 to AED 18,000 plus benefits

Overview

Gateworth are currently supporting a leading multinational professional services organisation in their search for a Business Support Coordinator to join their Abu Dhabi office. Working as part of a collaborative team, this role will deliver seamless service to senior stakeholders and the wider business unit by providing dedicated office administration support.

This is a rare opening due to continued business growth which offers the chance to join a high performing team in a supportive environment which promotes personal development and a varied scope of responsibilities.

Main Responsibilities

• Providing comprehensive administrative support to senior stakeholders and wider business units across the Middle East region.
• Delivering front-of-house and office administration support, including meeting coordination, visitor management and facilities assistance.
• Managing travel, accommodation and visa arrangements for Directors through online travel portal.
• Coordinating internal and external meetings, training sessions, events and conferences.
• Preparing, formatting and managing documents, presentations and reports.
• Maintaining filing systems, document management processes and company records.
• Monitoring shared inboxes and updating CRM and internal business systems.
• Supporting finance administration, including expenses, supplier requests and vendor management.
• Assisting with onboarding, offboarding and wider office initiatives.
• Collaborating with business support colleagues across multiple offices to deliver a consistent and high-quality service.

Qualifications

• Our client is looking to hire a professional with at least 2-3 years' experience within administration, office coordination or business support, ideally within a multinational or professional services environment.
• Exceptional organisational skills are crucial, demonstrating the ability to manage competing priorities in a deadline-driven environment.
• Strong proficiency in Microsoft Office, including Word, Outlook, PowerPoint and Excel are a requirement of this role.
• This role is all about relationship building and team collaboration, therefore our client is looking to hire someone with a positive approach who is personable and can build effective working relationships at all levels.