Executive Assistant

EC Markets LTD; Dubai; On-site; AED 45,000 - 65,000; Full time

Benefits offered by this job

Visa

Medical insurance

Bonuses

Work from home on Fridays

Job summary

EC Markets LTD is seeking a proactive Executive Assistant to support the General Manager across offices in Dubai. This role involves coordinating closely with HR teams from New Zealand and the UK, managing administrative tasks, and ensuring smooth operations.

The ideal candidate should hold a Bachelor's degree and possess 1-3 years of relevant experience, strong organizational skills, and proficiency in Microsoft Office. Benefits include visa sponsorship, medical insurance, bonuses, and work-from-home flexibility on Fridays.

Qualifications

• 1-3 years of experience in administrative, HR coordination, or assistant roles.
• Ability to work across time zones and coordinate with international teams.
• High level of discretion and professionalism.

Responsibilities

• Provide day-to-day administrative and operational support to the General Manager across two Dubai offices.
• Coordinate internal communication between Dubai offices and overseas headquarters.
• Support recruitment processes including interview scheduling and candidate coordination.

Skills

Strong organizational and multitasking skills

Excellent communication skills in English

Proficiency in Microsoft Office

Education

Bachelor’s degree or equivalent experience

Job description

Job Summary:

We are seeking a highly organized and proactive Executive Assistant to support the General Manager overseeing two offices in Dubai. The role will also coordinate closely with HR teams in New Zealand and the United Kingdom to ensure smooth execution of local HR and administrative operations.

Key Responsibilities:

• Provide day-to-day administrative and operational support to the General Manager across two Dubai offices
• Coordinate internal communication between Dubai offices and overseas headquarters (NZ & UK)
• Assist HR teams with local execution, including onboarding, documentation, attendance tracking, and employee records
• Support recruitment processes (interview scheduling, candidate coordination, initial screening)
• Handle office administration tasks, including vendor coordination, office supplies, and basic facilities management
• Prepare reports, presentations, and internal documents as required
• Ensure compliance with company policies and local regulations
• Assist in organizing internal meetings, events, and staff communications

Essential Requirements:

• Bachelor’s degree or equivalent experience
• 1-3 years of experience in administrative, HR coordination, or assistant roles
• Strong organizational and multitasking skills
• Excellent communication skills in English (Chinese is a plus)
• Ability to work across time zones and coordinate with international teams
• Proficiency in Microsoft Office (Excel, Word, PowerPoint)
• High level of discretion and professionalism

Desirable:

• Experience in financial services / brokerage industry
• Familiarity with UAE employment practices
• Experience supporting senior management

Reporting Line:

Directly reports to General Manager (Dubai), with functional coordination with HR teams in NZ and UK.

Location:

Dubai, UAE

Benefit:

• Visa
• Medical insurance
• Bonuses
• Work from home on Fridays.