Executive Coordinator: Recruitment & Operations Growth

The Bussola Group; Dubai; Hybrid; AED 70,000 - 100,000; Full time

Job summary

The Bussola Group is seeking an Executive Coordinator to support both executive administration and recruitment operations in a hybrid Dubai office. The role blends calendar management, travel arrangements, and sourcing candidates across aviation, cabin crew, events, and hospitality.

Ideal for someone with 2–4 years combined experience, strong English communication, discretion, and proficiency in MS Office and ATS/CRM. Dubai-based candidates are preferred and immediate availability is a plus.

Qualifications

• 2–4 years combined experience in executive support and recruitment coordination.
• Highly organized with strong attention to detail.
• Excellent written and verbal English communication.
• Discretion handling confidential/executive matters.
• Proficient in MS Office; ATS/CRM experience is a plus.
• Based in Dubai, immediately available preferred.

Responsibilities

• Manage calendar, meeting scheduling, and correspondence for the executive.
• Arrange travel and prepare related documentation.
• Draft reports, presentations, and briefing notes.
• Handle confidential information with discretion and professionalism.
• Coordinate follow-ups and track action items.
• Source and screen candidates across aviation, cabin crew, events, and hospitality.
• Conduct initial CV screening and phone/video pre-qualification.
• Manage and update the candidate database/ATS.
• Coordinate and schedule interviews between candidates and clients.
• Support job postings and general recruitment administration.
• Handle day-to-day office coordination, filing, and correspondence.
• Support ad hoc administrative and business tasks as the company grows.

Skills

Executive support

Recruitment coordination

English communication

Attention to detail

Tools

MS Office

ATS/CRM

Job description

The Bussola Group is seeking an Executive Coordinator to support both executive administration and recruitment operations in a hybrid Dubai office. The role blends calendar management, travel arrangements, and sourcing candidates across aviation, cabin crew, events, and hospitality.

Ideal for someone with 2–4 years combined experience, strong English communication, discretion, and proficiency in MS Office and ATS/CRM. Dubai-based candidates are preferred and immediate availability is a plus.