Executive Assistant (Recruitment)

Boundless; Dubai; On-site; AED 120,000 - 180,000; Full time

Job summary

Boundless in Dubai is seeking an Executive Assistant | Recruitment to support HR leadership across recruitment projects, stakeholder coordination, and day-to-day priorities.

This hands-on role requires a structured, proactive professional who can manage multiple priorities, follow up with managers, and maintain accurate trackers and reports.

Qualifications

• Experience in recruitment, talent acquisition, HR coordination, or executive support.
• Strong organizational and follow-up skills to manage multiple priorities.
• Excellent written and verbal English communication.
• Proficient with MS Office, Google Workspace, spreadsheets, calendars, recruitment platforms, and HR systems.

Responsibilities

• Support HR leadership with ongoing recruitment projects, priorities, meetings, and follow-ups.
• Coordinate with hiring managers, department heads, and internal stakeholders on recruitment requirements, feedback, approvals, and outstanding actions.
• Track recruitment projects, timelines, deliverables, and next steps to ensure actions are completed on time.
• Manage candidate communication, interview scheduling, confirmations, and follow-ups.
• Maintain recruitment trackers, vacancy updates, candidate pipelines, reports, and action lists.
• Assist with candidate sourcing, CV screening, preparation of candidate summaries, and shortlist coordination.
• Prepare recruitment updates, reports, presentations, meeting notes, and supporting materials for HR leadership.
• Coordinate interview feedback, assessments, approvals, offers, and onboarding-related activities.
• Support meetings by preparing agendas, documenting action points, and following up with relevant stakeholders.
• Assist with wider HR and People-related projects, research, documentation, and coordination as required.
• Follow up proactively on outstanding actions and elevate delays where necessary.
• Handle confidential candidate, employee, and business information with discretion and professionalism.

Skills

Recruitment

Talent acquisition

HR coordination

Project coordination

Executive support

Tools

Microsoft Office

Google Workspace

HR systems

Job description

We are looking for a highly organized and proactive Executive Assistant | Recruitment to support HR leadership across recruitment projects, stakeholder coordination, and day‑to‑day priorities.

The role will help keep recruitment activities and HR projects moving by coordinating with hiring managers and internal stakeholders, following up on actions and approvals, supporting candidate activity, and preparing updates, reports, and materials as required.

This is a hands‑on role for someone who is structured, responsive, confident dealing with stakeholders, and able to follow through on multiple priorities independently.

Key Responsibilities

• Support HR leadership with ongoing recruitment projects, priorities, meetings, and follow‑ups.
• Coordinate with hiring managers, department heads, and internal stakeholders on recruitment requirements, feedback, approvals, and outstanding actions.
• Track recruitment projects, timelines, deliverables, and next steps to ensure actions are completed on time.
• Manage candidate communication, interview scheduling, confirmations, and follow‑ups.
• Maintain recruitment trackers, vacancy updates, candidate pipelines, reports, and action lists.
• Assist with candidate sourcing, CV screening, preparation of candidate summaries, and shortlist coordination.
• Prepare recruitment updates, reports, presentations, meeting notes, and supporting materials for HR leadership.
• Coordinate interview feedback, assessments, approvals, offers, and onboarding‑related activities.
• Support meetings by preparing agendas, documenting action points, and following up with relevant stakeholders.
• Assist with wider HR and People‑related projects, research, documentation, and coordination as required.
• Follow up proactively on outstanding actions and elevate delays where necessary.
• Handle confidential candidate, employee, and business information with discretion and professionalism.

Requirements

• Previous experience in recruitment, talent acquisition, HR coordination, project coordination, or executive support.
• Strong organizational and follow‑up skills with the ability to manage multiple priorities simultaneously.
• Comfortable communicating and following up with managers and senior stakeholders.
• Good understanding of the recruitment process from sourcing and screening through interview, selection, and onboarding.
• Strong attention to detail and ability to maintain accurate trackers, reports, and documentation.
• Excellent written and verbal English communication skills.
• Confident using Microsoft Office, Google Workspace, spreadsheets, calendars, recruitment platforms, and HR systems.
• Able to work independently, take ownership of actions, and keep projects moving.
• Professional, discreet, proactive, and comfortable working in a fast‑paced environment.

Ideal Profile

The ideal candidate combines recruitment coordination, project support, and executive assistance skills. They should be highly organized, confident following up with stakeholders, comfortable managing several recruitment activities at once, and capable of supporting HR leadership with both operational and project‑related priorities.