Executive Assistant to the Founder – Multi-Ventures (Dubai)

HelpXpat Relocations; Dubai; On-site; AED 300,000 - 420,000; Full time

Job summary

HelpXpat Relocations seeks an Executive Assistant to run the Founder's office across three fast-moving businesses: 10 Hydrogen, HelpXpat Relocations, and HelpXpat Real Estate. The role requires independent judgment and discreet handling of confidential matters.

You will manage the Founder's calendar, filter emails, coordinate meetings and travel, and maintain progress on ongoing tasks. Dubai-based, immediate start, full-time with a strong command of English.

Qualifications

• Solid prior experience as an EA, PA, or Chief of Staff across multiple ventures.
• Strong independent judgment with minimal supervision.
• Polished English communication, written and verbal.
• Systematic mindset with strong follow-through and attention to detail.
• Discretion with confidential information.
• Dubai-based and available to start immediately.
• UAE driving license preferred.

Responsibilities

• Own the Founder's calendar, priorities and daily flow, defending time.
• Manage inbox with filtering judgment; what needs attention now.
• Coordinate meetings, calls, and travel across three businesses.
• Maintain a live view of open tasks, deadlines and decisions.
• Be first point of contact for internal teams, clients, partners, vendors.
• Prepare meeting notes, follow-up summaries and light reports.
• Maintain discretion and confidentiality in sensitive matters.

Skills

Executive support

Independent judgement

English communication

Attention to detail

Discretion

Dubai-based availability

Driving license preferred

Job description

HelpXpat Relocations seeks an Executive Assistant to run the Founder's office across three fast-moving businesses: 10 Hydrogen, HelpXpat Relocations, and HelpXpat Real Estate. The role requires independent judgment and discreet handling of confidential matters.

You will manage the Founder's calendar, filter emails, coordinate meetings and travel, and maintain progress on ongoing tasks. Dubai-based, immediate start, full-time with a strong command of English.